Bookkeeper

MISSION STATEMENT

To assist the firm in organizing, maintaining, and accounting of all bookkeeping duties necessary to ensure accurate accounting and transparency of financial positions and key metrics

RESULTS / OUTCOMES

• Attendance at firm huddle every Monday at 8 : 00 am
• Attendance at team mini huddle Tuesday thru Friday at 8 : 00 am
• Daily deposits into trust and operating accounts
• Prepare daily financial reports
• Quickbooks : Post all transactions daily.
• Accounts Payable : Keep files with pdf’s of payables; organize approvals and pay twice weekly
• Release advanced client costs twice weekly
• Client settlement distributions : Confirm entries are correct, balance in QB and SA, and print checks twice daily.
• Reconcile all bank statements monthly
• Audit and follow up on all operating and trust unpaid checks quarterly
• Sales Taxes – verify and pay gross receipts taxes monthly.
• Holding account : update daily (Accounts Payable, Credit card (Spark), Sales Tax Payable, Payroll, etc.
• Maintain firm credit cards (Spark, Capital One and American Express) including : download credit card transactions weekly and code; and reconcile credit card statement monthly
• Payroll :
• Finalize Bonus spreadsheet twice monthly
• Post payroll payments to QB semi monthly after payroll.
• Post 401K payments to QB semi monthly
• Positive Pay : Daily upload of all checks issued

DUTIES / RESPONSIBILITIES