Administrative Coordinator, Real Estate (Johns Hopkins Facilites and Real Estate) - #Staff

The Administrative Coordinator, Real Estate provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

Plan, support, and organize daily activities of the office, unit, or program.

Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.

Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.

Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves / renovations, repairs and maintenance.

May serve as the liaison or contact with internal and external service providers.

Identify and resolve administrative problems and issues.

Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).

Develop and recommend administrative processes / procedures to assure efficiency in general office operations; interpret and communicate operating policies

Develop and compile reports.

Assist with the preparation of presentations.

Assist with planning special events / functions, including workshops, conferences, etc.

Perform non-routine and confidential administrative functions, as needed.

Coordinate work assignments of students and / or temporary office support, as needed.

Coordinate preparation, set up and logistics for events / functions.

Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.

Minimum Qualifications

High school diploma or graduation equivalent.

Two years of related experience.

Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma / graduation equivalent, to the extent permitted by the JHU equivalency formula.

Technical Qualifications and Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills and Expected Level of Proficiency

Calendar Management - Intermediate

Electronic Office Tools - Intermediate

Event Coordination - Intermediate

Financial Administration - Intermediate

Meeting Coordination : Intermediate

Office Procedures - Intermediate

Oral and Written Communications - Intermediate

Organizational Skills : - Intermediate

Report Writing - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title : Administrative Coordinator

Job Posting Title (Working Title) : Administrative Coordinator, Real Estate (Johns Hopkins Facilites and Real Estate)

Role / Level / Range : ATO 37.5 / 02 / OE

Starting Salary Range : $18.20 - $33.90 HRLY (Commensurate w / exp.)

Employee group : Full Time

Schedule : Monday - Friday

FLSA Status : Non-Exempt

Location : Hybrid / JH at Keswick

Department name : Real Estate

Personnel area : University Administration

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more : https : / / hr.jhu.edu / benefits-worklife / .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https : / / www.eeoc.gov / sites / default / files / 2023-06 / 22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf