Employment Specialist

Employment Specialist

The Employment Specialist is responsible for ensuring organizational compliance with federal and state employment authorization and background investigation regulations. Focuses on I-9 employment eligibility verification, visa work authorization tracking, and non-employee (Traveler, Contractor, Business Associate) compliance. Collaborates across all departments to maintain legal and regulatory compliance while supporting operational efficiency and risk mitigation. Plays a critical role in maintaining a safe and legally compliant environment for patients, staff, and the broader healthcare community.

Key Responsibilities :

I-9 Employment Eligibility Verification : Ensures timely completion and reverification of Form I-9. Conducts internal audits of I-9 records to ensure ongoing compliance. Purges eligible I-9 records. Stays current on updates to E-Verify and federal employment eligibility regulations.

Visa and Work Authorization : Monitors work authorization status for foreign national employees and ensure timely renewals. Collaborates with legal counsel and external immigration partners to support visa processes (e.g., H-1B, OPT, STEM OPT, J-1). Maintains accurate and confidential records of visa documentation and expiration timelines. Provides guidance to hiring managers on work eligibility for visa holders.

Non-Employee Compliance : Coordinates onboarding compliance for non-employees including Traveler, Contractor, Business Associate. Ensures appropriate documentation (e.g., background checks, confidentiality agreements) is collected and maintained. Develops and maintains non-employee tracking systems and review access at regular intervals.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field required.

5+ years of experience in HR compliance, immigration, or employment operations required.

Experience with I-9 and E-Verify systems required.

Strong knowledge of federal employment and immigration laws.

Exceptional attention to detail and organizational skills.

Ability to manage multiple deadlines and maintain accurate records.

High level of confidentiality and discretion.

Proficiency in HRIS systems and document management tools.

Excellent communication and interpersonal skills.

Familiarity with U.S. immigration processes strongly preferred.

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