Accounting Assistant

About Greenleaf

GreenLeaf is proud to have been part of the sustainability food chain since our inception in 1975 when our founder, Jameson Patton delivered local and organic produce to San Francisco communes and restaurants out of a 1966 Dodge Windo van named Juliette.

As GreenLeaf's reputation blossomed, Jameson and his partner, Steve Walton, became instrumental in the forming and advancement of CCOF, California Certified Organic Farmers.

Today, with over 2,000 discerning customers, GreenLeaf is in the unique position to be able to select and support hundreds of farms and suppliers committed to organic and regenerative farming, ethical ingredient sourcing, worker well-being, and growing local communities.

GreenLeaf is a rapidly growing business unit of The Chefs' Warehouse, distributing the highest quality, local and sustainable produce and specialty foods to exceptional chefs in Northern and Southern California, Reno / Tahoe, and other regions coming soon.

We believe in having a passion for our products and customers. We work hard to deliver excellence and continuous improvement in everything we do.

Essential Duties and Responsibilities :

• Generate, verify, and distribute customer invoices accurately and on time.
• Monitor aging reports, follow up on past-due accounts, and conduct collection activities while maintaining professionalism.
• Reconcile customer accounts, resolve unapplied or misapplied payments, and maintain accurate AR transaction records.
• Prepare and distribute AR reports to management
• Assist with month-end close and ensure compliance with internal controls and financial policies by providing accurate documentation and account analysis to support internal and external audits.
• Verify that all inventory and overhead invoices are reviewed and approved by the appropriate department managers.
• Process incoming payments (checks, ACH, wire transfers, and credit cards), accurately apply them to customer accounts, send payment confirmations via email, fax, or mail, and communicate with customers to resolve billing and payment-related issues.
• Support inventory control by participating in cycle counts and physical inventory alongside operations and finance teams, and by monitoring daily inventory transactions to identify and investigate discrepancies.
• Support audits, month-end close processes, and other projects assigned by leadership.

Qualifications : Skills and Qualifications :

Education

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

#LI-LD1 #LI-Onsite

The above job description is not an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.

Perks & Benefits :

The Chefs' Warehouse is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, pregnancy, gender identity or any other characteristic protected by applicable federal, state, or local laws. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. We are dedicated to building an inclusive and diverse workforce.