Preaward Research Administrator

Job Posting Title :

Preaward Research Administrator

Hiring Department :

Education - Office of the Dean

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, expansive employee discount program including athletic tickets. Free access to UT Austin's libraries and museums with staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card. For more details, please see : https : / / hr.utexas.edu / prospective / benefits and https : / / hr.utexas.edu / current / services / my-total-rewards

Purpose

As a member of the College of Education Research Administration (COERA) team, serve as a junior level research administrator. Perform proposal and preaward activities for an assigned College level constituency. The overall goal of this position is to expand the scope of COERA and enhance the college services to create a robust research enterprise within COE. By taking on this role the employee will gain experience that may later lead them to potential growth opportunities within the team.

Responsibilities

PROPOSALS : Assist in COERA Preaward activities. Assist faculty members, students, and other researchers with the preparation and submission of new, transfer, competitive renewal, and competitive continuations grant and contract proposals to a sponsoring agency, company, or foundation. Research the submission process for each application, including rules, regulations, and requirements for each sponsor, as well as the individual program announcement. Communicate with the sponsor if questions about the rules / guidelines arise. Meet / confer with the researcher to establish a budget planning and proposal docs for proposal submission. Create a detailed proposal budget and budget justification. If a subaward is proposed, communicate with the subaward organization in order to procure the requisite documents, budget, and assurances. Review proposal documentation for RFP required formatting and content inclusion including biosketches, research portions, and other sponsor-required documents. Prepare the grant application via the electronic submission portal for each sponsor and upload the requisite documents. Create an electronic UT RMS Funding Proposal (FP) form and coordinate with OSP regarding the proposal approvals. Act as an advocate for the Principal Investigator throughout the submission process. Coordinate with the researcher to prepare any required Preaward documentation as requested by a sponsor.

AWARD : Monitor and liaise between PI and OSP for provision of conflict of interest and human subjects documentation. Review funded agreements and suggest necessary changes during contract negotiation for smoother transition with OSP award negotiation. Work with OSP contacts to coordinate the facilitation of funded proposals or contracts to ensure execution and transition to account set-up and postaward management. Manage unfunded agreements and create and submit electronic UT RMS Agreement record. Aid researchers and COERA Assistant Director for Postaward with all award transitions, questions, and clarifications as needed. Prepare and coordinate subaward agreements under sponsored projects. Schedule and coordinate award kickoff meetings with Assistant Director for Postaward and Senior Postaward Research Administrator.

POST AWARD : Liaise with Assistant Director for Postaward for ease of transition between team members. Cross-train and assist cross-office work as needed.

OTHER : Prepare and disseminate (through presentations, listserv, website, etc) training, guidance, and informational materials for faculty and staff on sponsored research. Research and distribute grant opportunities as time allows. Provide sponsor, university, or other regulation updates to faculty as needed. Attend mandatory weekly / monthly meetings for team planning and office functionality. Attend conferences, presentations, and related campus organizations for research administration topic in order to stay abreast of new rules and trends in the university research administration world.

Required Qualifications

Bachelor's degree. Three years of experience in any or all phases of the grant lifecycle.

Demonstrated ability to communicate and interact skillfully with investigators, staff, researchers, and sponsors and work with overlapping projects with sensitive and confidential information.

Ability to promote a dynamic and customer service-oriented environment.

Strong problem-solving skills, high level of organizational skills, and attentiveness to detail.

Willingness to partner with internal and external offices and staff to develop processes that meet sponsor expectations of project performance.

Proficient use of MS Office Suite, including Excel, Word, and Outlook; and Adobe Professional, along with the ability to navigate various online portals and systems.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Three years of experience in pre-award research administration. Familiarity with Huron Research Suite, Grants.gov, Research.gov, eRA Commons, and other grant submission portals. Experience with DEFINE, UTRMS, FRMS, and Workday.

Salary Range

$58,000+ depending on qualifications

Working Conditions

This position is eligible for full-remote work with limited on-location days throughout the year. The position provides for work-life balance with a typically 40- hour work week that includes flexible work arrangements.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.