Executive Administrative Partner

Executive Administrative Partner at ZipRecruiter summary :

The Executive Administrative Partner (EAP) serves as a strategic and trusted assistant to senior executives, managing complex schedules, coordinating cross-functional meetings, and supporting high-stakes engagements. The role involves collaborating with internal teams to enhance workplace experience, support events, and execute administrative and project tasks with precision. Success requires strong organizational skills, discretion, emotional intelligence, and the ability to thrive in a fast-paced, dynamic environment.

We offer a hybrid work environment. Most US-based positions can alsobeperformed remotely (any exceptions will be noted in the Minimum Qualifications below.)

Our Mission :

To actively connect people to their next great opportunity.

Who We Are :

ZipRecruiter is a leading online employment marketplace. Powered by AI-driven smart matching technology, the company actively connects millions of all-sized businesses and job seekers through innovative mobile, web, and email services, as well as through partnerships with the best job boards on the web. ZipRecruiter has the #1 rated job search app on iOS & Android.

Summary :

The Executive Administrative Partner (EAP) is a trusted, strategic partner for up to three senior executives, including Chief level leaders. As part of the Workplace Experience Team, the EAP ensures seamless execution of daily priorities while amplifying broader organizational impact. Acting as a force multiplier, the EAP manages complex schedules (including some personal calendar needs), coordinates cross-functional meetings, prepares executives for high-stakes engagements, and provides critical support on projects and internal initiatives. They also partner closely with the Workplace Experience and People teams on event support, project coordination, and enhancing the in-office experience. Success in this role requires emotional intelligence, professionalism, and business acumen, along with the ability to anticipate needs, resolve challenges proactively, and operate with urgency in fast-paced, high-ambiguity environments where no two days look the same.

This is a full-time, hybrid position based in Santa Monica, with an expected in-office presence of a minimum four days per week and one day remote, subject to manager discretion and business needs.

Key Focuses :

• Execute administrative activities and strategic projects with precision, applying strong organizational skills and a process-oriented mindset to drive results.
• Serve as a trusted advisor, liaison, and ambassador for the executive(s), representing their priorities and style with professionalism and discretion.
• Anticipate business needs and proactively deliver tailored support; confidently prioritize and act on requests with minimal direction in a dynamic, fast-paced environment.
• Own complex calendar management, appointment scheduling, and expense reconciliation; troubleshoot conflicts and make recommendations that optimize the executive's time and effectiveness.
• Support in-office operations and workplace experience, including greeting guests, event support and front desk coverage, contributing to a high-functioning, welcoming environment.
• Collaborate cross-functionally with internal teams to coordinate meetings, events, and projects, ensuring alignment with broader business goals and seamless execution.

Minimum Qualifications

Preferred Qualifications

Travel required

Additional eligibility requirements

Other duties

The US base salary range for this full-time position is $102,500 - $120,000. Our salary ranges are determined by role, level, and location, and the range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location, role-related knowledge and skills, depth of experience, relevant education or training, and additional role-related considerations.

Depending on the position offered, equity, bonuses, commission, or other forms of compensation may also be provided as part of a total compensation package, in addition to a full range of medical, financial, and other benefits.

ZipRecruiter is proud to be an equal opportunity employer and provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or genetics.

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Keywords :

executive assistant, administrative support, calendar management, project coordination, workplace experience, event support, cross-functional collaboration, C-level support, confidentiality, business acumen