Administrative Assistant-Payroll and Human Resources Job

Primary location : Macon, Georgia

Relocation offered : No

Employment status : Full-Time

Travel : No

Non-compete : No

The estimated base salary range for this role is $55,000 to $70,000 per year.

Individual pay is based upon location, skills and expertise, experience and other relevant factors

What does it mean to work at Armstrong?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive :

A benefits package including : medical, dental, prescription drug, life insurance, 401k match, long-term disability coverage, vacation and sick time, and many more.

Personal development to grow your career with us based on your strengths and interests.

A working culture that balances individual achievement with teamwork and collaboration. We draw on each other's strengths and allow for different work styles to build engagement and satisfaction to deliver results.

We are looking for an Administrative Assistant to support Payroll and Human Resources at our location in Macon, GA. You will be accountable for a variety of payroll and administrative duties for the HR Manager and other leadership.

Your role includes work of confidential nature for salaried and hourly employees including payroll processing, maintaining plant files of correspondence / records, and all plant salaried and hourly employees’ records, salaried nonexempt employees’ timekeeping in SAP, FMLA administration, and assistance with employee engagement activities.

What’s in it for you!

• A supportive and collaborative culture
• A unique opportunity to enhance our IT brand presence within the organization and be at the forefront of our Enterprise Resource Planning (ERP) platform’s evolution.
• Career Growth and Personal Development

What You’ll Do : Payroll / Benefits

Payroll / Benefits

Ensure timekeeping responsibilities are completed according to the schedule provided yearly, by collecting, verifying, and entering the data in SAP.

Complete special entries (i.e. FMLA, STD Absences) on day received and notify supervisors regarding correct attendance coding.

• Prepare salaried and hourly profiles and paperwork needed for processing employees’ payroll, changes to positions, and organization changes to meet payroll cutoff.
• Complete monthly Job Changes Report, SWEP pay report, seniority list and transfer list for hourly employees. Maintains salaried employee listings and personnel reports, promotion bids records.
• Coach employees about benefits process
• Process Partial Unemployment Claim Forms to the Department of Labor

Staffing

Provide administrative support for the hiring process for hourly and salaried positions by assisting the HR Manager with personnel-related tasks.

Maintains confidential records for preparation of and inclusion in the plant Affirmative Action Plan.

• Manage the Service Award Program, Disciplinary Files, Personnel Reports, Employee Garnishments, and retirements for hourly and salaried employees and other Human Resource processes as needed
• Track disciplinary action to ensure completion

Leave Management Assistance

Track attendance codes for employee on short term disability, FMLA or with timekeeping errors

Attendance

Maintain employee attendance records on a weekly basis

Records Retention

Maintains records in accordance with record retention schedule as provided by Corporate.

Policies & Procedures / Communication

• Assists with basic HR questions from employees
• Assist with maintenance of plant policies, procedures, and handbook

Rewards and Recognition

Assist with employee event planning, charitable campaigns, etc.

Administrative

• Receive, process, and distribute all internal / external mail.
• Admin support for staff as needed utilizing Microsoft Office Suite (intermediate skill level minimum in Excel)
• Data entry as needed
• Manage P-card charges for daily meeting needs, customer visits, and Plant-wide luncheons.
• Receive guidance and provide clerical assistance for Plant Manager, HR Manager, and staff, such as generating reports.
• Keep and maintain confidential information; additional Administrative Tasks as required.

What Will Make You Successful :

• Strong customer service, communication and interpersonal skills required.
• Excellent communication skills, both written and verbal.
• Outstanding organizational skills, time management and attention to detail.
• Ability to manage requests and prioritize projects according to business needs.
• Positive attitude, self-motivated and driven to succeed.
• Sensitive and compliant with confidential information.

Qualifications :

• High School Diploma or equivalent
• 5+ years of related payroll processing experience
• Ability to handle confidential documents and information with discretion.
• Strong working knowledge of Microsoft Office

What Makes You Stand Out :

• Extremely customer oriented
• Associate degree in accounting or related field
• Prior experience with SAP, Kronos, databases or other HRIS

AWI is an Equal Opportunity Employer, and all qualified applicants receive consideration for positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status