Administrative Assistant

We are looking for a dedicated Administrative Assistant to join our team in a local office setting. As the first point of contact for visitors and employees, you will play a vital role in maintaining a detail-oriented and welcoming office environment. This is a long-term Administrative Assistant contract position that requires strong organizational and communication skills to support daily operations efficiently.

What you get to do every single day:

• Welcome and assist visitors at the front desk, ensuring a positive first impression.

• Utilize Microsoft Office Suite to create and manage documentation in line with company standards.

• Monitor and replenish office, kitchen, and protective equipment supplies to maintain stock levels.

• Distribute company assets such as access cards and onboarding kits, and manage reissuance as needed.

• Schedule and prepare conference rooms for meetings, ensuring spaces are ready for use.

• Collaborate with building security to oversee visitor access and respond to entry requests.

• Submit and track facility work orders, coordinating with external vendors for maintenance needs.

• Address employee IT and general support inquiries, facilitating communication with the IT team.

• Uphold office safety and cleanliness standards across all physical areas.

Other requirements for the Administrative Assistant position include and are not limited to:

• Previous experience in administrative, office coordination, or facilities support roles.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

• Exceptional organizational skills with the ability to prioritize tasks effectively.

• Strong verbal and written communication skills paired with a detail-oriented approach.

• Knowledge of workplace safety and health practices.

• Detail-oriented with a proactive approach to problem-solving.

• Experience managing inventory and coordinating with external vendors is a plus.

Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013401017