Cancer Registrar

Position Summary :

Vista Medical Center is seeking a detail-oriented and experienced Cancer and HSVI Trauma Registrar to join our dedicated Oncology and Health Information Management teams. This critical role ensures accurate data collection, coding, and reporting of cancer diagnoses and traumatic injuries, including head, spinal cord, and violent injuries. The Registrar supports research, treatment planning, quality improvement, and compliance with state and national reporting requirements. This is an on-site position that requires the ability to travel to the hospital for work.

Key Responsibilities :

Cancer Registry Management

Abstract and document newly diagnosed cancer cases, including demographics, diagnosis, treatment, and outcomes.

Apply proper coding (e.g., ICD-10, AJCC TNM staging) to classify diagnoses and procedures.

Maintain the cancer registry in compliance with Commission on Cancer (CoC) standards.

Submit timely and accurate data to the National Cancer Database (NCDB), SEER, and the Illinois State Cancer Registry.

Perform regular data audits to ensure completeness and accuracy.

Head, Spinal Cord, and Violent Injury (HSVI) Reporting

Identify and abstract qualifying cases for the Illinois HSVI Registry, including TBIs, SCIs, and injuries due to intentional harm.

Record comprehensive injury data including cause, body systems affected, and injury circumstances.

Submit trauma data in accordance with Illinois Department of Public Health (IDPH) requirements.

Stay informed on HSVI definitions and trauma classification protocols.

Collaboration and Reporting

Collaborate with oncology, trauma, emergency, neurology, and HIM teams to ensure complete and accurate records.

Provide education and guidance to clinicians on documentation practices for registry reporting.

Produce reports and statistical summaries for internal stakeholders, public health initiatives, and performance improvement projects.

Professionalism and Compliance

Maintain strict confidentiality and adhere to HIPAA and Vista Medical Center's privacy policies.

Participate in ongoing training, state and national registry conferences, and continuing education.

Stay current on updates in cancer and trauma registry requirements and coding practices.

Qualifications : Education :

Associate's or bachelor's degree in health information management, Medical Records, or a related field.

Certified Tumor Registrar (CTR) preferred or required within a specified time frame after hire.

Additional training in trauma registry abstraction or injury coding is strongly preferred.

Experience :

Experience in cancer or trauma registry abstraction or a related health information role.

Familiarity with registry software such as CNExT, METRIQ, or state-approved platforms.

Solid understanding of oncology and trauma terminology, injury classifications, and coding standards.

Skills :

High attention to detail and data accuracy.

Strong medical coding, organizational, and analytical skills.

Effective communication and collaboration with multidisciplinary teams.

Commitment to privacy, data integrity, and professional ethics.

Why Join Vista Medical Center?

At Vista Medical Center, we are committed to delivering high-quality, patient-centered care while supporting research, innovation, and public health. As a valued member of our team, you'll play a vital role in improving outcomes for patients facing cancer and traumatic injuries throughout our community.