Administrative Assistant, Global Marketing

Global Marketing Administrative Assistant

The Global Marketing Administrative Assistant plays a vital role in supporting the success of global brand initiatives by ensuring seamless coordination, alignment, and communication across regions. This position provides high-level administrative and operational support to the Vice President and Director of Global Brand, enhancing the overall efficiency and effectiveness of the department.

A strong sense of organization, proactive problem-solving, and clear communication are essential in this role, along with the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate will be highly skilled in Microsoft Office tools, particularly PowerPoint and Excel, to support executive presentations, reporting, and data organization.

Additionally, this position collaborates closely with the Global Brand Marketing team and cross-functional partners to help execute strategic marketing initiatives and support global brand-building efforts. This role is critical to maintaining operational excellence and driving team-wide success.

Job Description and Responsibilities

Responsibilities :

• Administrative Support

Provide administrative support to senior leadership and department, including scheduling meetings, managing calendars, and coordinating travel arrangements.

Assist in the development and execution of global marketing calendar, coordinating timely inputs, collaboration, and delivery. Maintain and update marketing calendars and planning resources that ensure alignment across teams. Communicate updates to regional and market partners regarding the delivery of marketing support and materials.

Support the creation of marketing materials, including presentations, and other collateral, ensuring consistency in messaging and branding.

Manages Global Brand Marketing and Creative team's site, organize and assign access as needed.

Supports the implementation of brand initiatives to maintain consistency across all marketing materials and customer touchpoints.

Assist in the planning and execution of global marketing events, conferences, and product launches, ensuring smooth operations and a consistent brand presence.

Assist with managing budgets for global marketing administrative cost center, ensuring costs are tracked and kept within allocated limits.

May perform miscellaneous duties such as assisting with marketing projects, pulling sales force information, department holiday party and other miscellaneous team building events, performing investigative research and resolving inquiries

Skills & Experience

Experience : Minimum of 5 years related experience in Administrative Assistance, Coordination, Marketing, Business and / or related field

Education : High School Diploma or Equivalent focused in Marketing, Business, and / or related field