Development Assistant

Development Assistant

The Hoover Institution at Stanford University is seeking a full-time Development Assistant. A cover letter and resume are required for full consideration.

About Stanford University's Hoover Institution :

The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economyboth domestic and foreignas well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenge.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity.

Job Purpose

The Office of Development provides a customized, high-touch experience for Hoover donors and prospects. Initiative, organization, responsiveness, attention to detail, excellent interpersonal skills, and a positive attitude are key attributes to succeeding in this position. The Development Assistant will provide administrative and operational support to the Senior Manager of Development and Donor Relations Manager with limited on-site supervision. May be responsible for leading other administrative staff or subordinates.

Core Duties

• Act on behalf of the Senior Manager of Development and Donor Relations Manager in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and / or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget in coordination with the events department at Hoover Institution.
• Compose and draft documents and correspondence and answer emails based on knowledge of Senior Manager of Development and Donor Relations Manager preferences; perform substantial editing and fact checking. Create, maintain, modify, and / or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and / or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems, including both Hoover and Stanford development database systems and online research to assist in the expansion and stewardship of multiple regions.
• Oversee and / or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies on a weekly basis. This includes reimbursements and travel related expense reports, credit transactions, and purchase requisitions.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and / or minor renovation projects.

Additional Core Duties

Education & Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience. B.A. degree preferred.

Knowledge, Skills and Abilities :

Desired / Preferred Knowledge, Skills and Abilities :

Certifications and Licenses :

Physical Requirements :

Working Conditions :

The expected pay range for this position is $39.20-$45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Work Standards :

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary