FINANCIAL SPECIALIST - 72001851

Financial Specialist

This position reports to the Chief of Business Support Services. The position is responsible for assisting with planning and directing the Division of Real Estate Development & Management (REDM) Operations Budget and all Fixed Capital Outlay (FCO). This position serves as the central financial custodian for all Federal Grant Funded projects managed by REDM. The primary responsibility is to plan and direct the complete budgetary lifecycle of these grants, ensuring that all financial resources are in compliance with the department's goals and their applicable federal guidelines and regulations. In addition, the position is responsible for assisting with ensuring coordination and efficiency among administrative, financial and budgetary aspects and all statewide Fixed Capital Outlay (FCO) program activities by providing liaison and consultant capabilities for the solution of operational and management problems. This includes administering and directing the review and analysis of the Program Operations Budget and FCO budgets for all agencies statewide in addition to managing all FCO appropriations for projects designated the responsibility of the Department of Management Services.

Specific duties include :

• Managing financial projects assigned by the Director or Real Estate Development and Management and the Chief of Business Support Services. This includes providing consultation to leadership in the areas of FCO.
• Compiling and evaluating data to identify inconsistencies or quality issues such as duplicate records or missing records and making recommendations of whether to correct, exclude, or highlight suspect data.
• Administering and directing budgets for grant funded projects under the responsibility of the REDM.
• Assisting with administering and directing the financial planning, forecasting and determining the need for releases and securing releases for design, bidding or construction phases of REDM projects.
• Assisting with directing the preparation of the releases for design, bidding or detailed back-up data for forecasts and estimates and submitting them to the Chief of Business Support Services for review and approval.
• Timely providing detailed reports and other requested information to the applicable divisions, budget office, and Office of Planning and Budget to ensure sufficient budget authority to expend funds for construction projects.
• Reviewing operations budget, developing solutions to operational budget problems.
• Plans, administers, directs and coordinates consultative programs related to budget issues on projects responsibilities designated to the Department of Management Services.
• Performing independent analysis and research on program budget (operations and FCO) issues. Follows up on project development work for the director, including running status and exception reports from Fixed Capital Outlay Management System (FCOMS).
• Performing special assignments relating to the division's financial management. Drafting audit responses and follow-up on implementation.
• Preparing financial analysis on State Agencies proposed FCO requests to the Legislature and prepares financial analysis of the Governor's and Legislature's recommendations for FCO to be managed by the Department of Management Services.
• Preparing financial forecast of the division's expense and revenue projections.

Knowledge, Skills, and Abilities :

Minimum Qualifications :

This position requires sedentary work with repetitive motion. Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors' invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.423 requires.

The Benefits of Working for the State of Florida :

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

Our Organization and Mission :

Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida."

Special Notes :

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses :

DMS.Ability@dms.myflorida.com

DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707.

DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of