Document Controls Specialist

Armand Corporation, an award-winning M / WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time  Document Control Specialist  in all disciplines for a federal construction project related to complex rail, transit, and other transportation projects in NY & NJ.

The ideal candidate has at least 5 years  of experience working with railway and transit construction projects, as well as a Bachelor's degree in a field relating to Construction, Architecture, or Engineering.

This position will be full-time, on-site, and will report to our Newark,  NJ location.

JOB RESPONSIBILITIES  include, but are not limited to, the following :

• Assist project managers and team members with administrative tasks including document preparation report generation data entry and correspondence.
• Coordinate meetings appointments and travel arrangements for project staff visiting teams and stakeholders.
• Maintain project files records and databases ensuring accurate and efficient documentation of project activities.
• Manage incoming and outgoing project correspondence emails and phone calls directing inquiries to the appropriate personnel.
• Support procurement activities including purchase orders invoices and vendor coordination.
• Assist in organizing project events team building activities and office functions to foster a positive work environment.
• Collaborate with internal departments contractors and external partners to facilitate communication and information flow.
• Other related duties and tasks as required.

QUALIFICATIONS  include, but are not limited to, the following :