Space Planner / Moves Manager

Job Description

Our client, a leader in commercial real estate, is seeking a highly organized and experienced Space Planner / Move Manager to join their team in Santa Clara, CA . This is a full-time, onsite position operating 9 : 00am-5 : 00pm that may require evening and weekend hours . This position starts as a 4-month contract opportunity . This role offers the opportunity to support a fast-paced, client-focused environment. The Space Planner / Move Manager will play a critical role in coordinating moves of various sizes, optimizing space utilization, and ensuring seamless communication and execution across all stakeholders. This role is ideal for a hands-on professional who excels at managing complex move projects, leading teams, and delivering exceptional workplace solutions.

Key Responsibilities

• Serve as the primary point of contact for moves of varying size and complexity.
• Lead RFQs / estimates and scheduling for medium and large moves requiring external vendors.
• Coordinate and manage daily team activities; establish work schedules, assign tasks, and cross-train staff.
• Set and track departmental deadlines; mentor, coach, and support team members.
• Respond to short-notice customer requests related to relocations and changes; maximize occupancy and space utilization.
• Lead clean-up efforts before and after moves.
• Provide formal supervision including training, development, performance evaluations, and participating in hiring processes.
• Communicate closely with internal and external teams to maintain strong coordination throughout move activities.
• Submit Purchase Requests and obtain Purchase Orders as needed.
• Audit after-hours relocation work to ensure smooth transitions for client occupancy.
• Oversee move project schedules and budgets; provide regular progress updates and escalate issues as needed.
• Direct processes related to client meetings, finances, health & safety, and contractor support programming.
• Lead all move-related communications, including email announcements.
• Ensure documents, drawings, and standards meet regulatory requirements.
• Conduct regular workstation audits, including flex desk setup, people locations, and furniture condition.
• Model behaviors aligned with company values and influence stakeholders to achieve shared goals.
• Integrate knowledge of space planning and move management with other teams to achieve broader departmental objectives.
• Identify, troubleshoot, and resolve day-to-day issues, including moderately complex challenges outside standard processes.

Qualifications

Preferred Skills