Administrative Assistants

Administrative Assistants

Provides direct administrative support in the Biochemistry Administration Department. Must be able to manage multiple competing interests and priorities, and serve as the primary point of contact for the office, greeting visitors, answering phones, and responding to inquiries. Strong verbal and written communication skills are quintessential to internal stakeholders (faculty members and staff). In addition, strong self-motivation, task prioritization, superb organizational skills, and a solution-oriented approach with a positive attitude are vital assets for this position.

Administrative Support and Office Operations :

• Maintains exceptional level of professionalism and discretion in managing complex issues and interactions.
• Resolves a variety of complex administrative problems for the institution leadership, faculty, staff, students, and the public entities.
• Manages schedules and organizes active and complex calendar and travel logistics for faculty and lab staff and students.
• Oversee office workflows, including ordering supplies, processing mail, and maintaining a well-organized and clean work environment.
• Navigate university and department policies and procedures.
• Act as a resource for faculty, students, and staff, assisting with administrative and operational needs.
• Prepares and maintains office Standard Operating Procedure documents, files, and other pertinent information related to office administration.
• Daily responsibilities include conference room reservations, order, issue and maintain office and lab keys, grant and remove building access, restock and order office supplies, submit building maintenance requests, distribute mail, post weekly conference room calendars, update Biochemistry Human Resource system, greet visitors and answer phones, emergency radio call-in on Fridays, monthly birthday boards, maintain Standard Operating Procedure files, answering emails, and maintaining bulletin board flyers around the building.

Cross-Training and Collaboration :

Business Analyst Collaboration :

Purchasing Program Manager Collaboration :

Work Environment and Level of Frequency Typically Required :

Minimum Qualifications :

Equivalency Statement : 1 year of higher education can be substituted for 1 year of directly related work experience (Example : bachelor's degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels :

Preferences :