Graduate Academic Affairs Coordinator

Graduate Academic Affairs Coordinator

10003394

Fairfax, VA

Classified Staff

Opening on : Nov 3 2025

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Department : Academic Affairs, Graduate Division

Classification : Education Support Spec 2

Job Category : Classified Staff

Job Type : Full-Time

Work Schedule : Full-time (1.0 FTE, 40 hrs / wk)

Location : Fairfax, VA

Workplace Type : Hybrid Eligible

Sponsorship Eligibility : Not eligible for visa sponsorship

Pay Band : 03

Salary : Salary commensurate with education and experience

Criminal Background Check : Yes

About the Department :

Part of the Office of the Provost, under the Academic Affairs Division, the Graduate Division elevates Mason graduate education by augmenting the work of the academic units, by increasing the impact of graduate students and programs, by fostering a collaborative culture of academic excellence, and by contributing to the research productivity and the workforce development appropriate to an R1 institution.

About the Position :

This position reports to the Senior Director of Graduate Academic Affairs and Initiatives and provides assistance to the Graduate Division and the Division's key constituent groups with graduate academic policies and procedures, and graduate program curriculum development, implementation, and assessment.

Responsibilities :

Graduate Council Support

• Processes Graduate Council agenda submissions for new and revised graduate course and program proposals;
• Facilitates all needed communication related to Graduate Council;
• Drafts and finalize minutes for monthly Graduate Council meetings;
• Responsible for all meeting-related operations including : distributing agendas and survey information; ensuring needed materials are timely obtained for agenda; and conducting meetings in accordance with bylaws;
• Communicates with supervisor on status of whether quorum is reached for survey before meeting;
• Informs necessary academic affairs staff when survey item discussion is needed ahead of meeting;
• Maintains accurate voting and non-voting membership lists and records;
• Responsible for ensuring new academic year appointments and renewals are completed and communicated in a timely manner;
• Ensures accurate online records are maintained and in-person events are effectively carried out in partnership with Graduate Division operations staff;
• Serves as initial point of contact for stakeholders;
• Moves student actions and other items as appropriate through required workflows for approval;
• Assists with policy revisions for the yearly Catalog entry as needed;
• Assists with Graduate Council presentations and follow-up as needed; and
• Assists Graduate Academic Affairs staff with development of Graduate Council onboarding, informational materials and executive summaries as needed.

Graduate Policy and Procedures and related Exception and Appeals

Communication and Outreach

Technology Support and Enhancements

Required Qualifications :

Preferred Qualifications :

Instructions to Applicants :

For full consideration, applicants must apply for Graduate Academic Affairs Coordinator at https : / / jobs.gmu.edu / . Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date : November 3, 2025

For Full Consideration, Apply by : November 17, 2025

Open Until Filled : Yes