Administrative Assistant - School of Dentistry - Orthodontics

Administrative Assistant

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

UTHealth Houston's School of Dentistry is seeking a highly motivated individual to join the Department of Orthodontics as an Administrative Assistant. This position offers an excellent opportunity for individuals interested in advancing their knowledge and professional development in healthcare administration.

The ideal candidate will have prior experience as an office assistant in a healthcare setting and demonstrate the ability to work both independently and collaboratively. They must be capable of handling sensitive and confidential information with discretion.

We are looking for someone who :

• Communicates effectively with a strong customer service focus.
• Possesses excellent organizational skills and the ability to prioritize tasks.
• Adapts well to frequent changes.
• Exhibits attention to detail and strong critical thinking skills.
• Has working knowledge and experience with university systems and computer applications such as PeopleSoft, Coupa, and Microsoft Office.
• Bilingual proficiency in English and Spanish is a plus!

Location : 7500 Cambridge, Houston, Texas 77054

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus :

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work / life services such as...

Position Summary :

Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and / or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Position Key Accountabilities :

Certification / Skills :

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required.

Minimum Education :

High School diploma or equivalent. Associates degree preferred.

Minimum Experience :

Four (4) years related work experience required. Prior experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements :

Exerts up to 20 pounds of force occasionally and / or up to 10 pounds frequently and / or a negligible amount constantly to move objects.

Security Sensitive :

This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. 791.4.

Veteran Information :

Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to : 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.

Residency Requirement :

Employees must permanently reside and work in the State of Texas.