Executive Assistant, RCA Records

As Executive assistant to the COO, you will work in a fast-paced environment for a progressive, marketing-minded, creative executive overseeing all aspects of the day to day operations of a record company.

You need to be detail-oriented and extremely organized while interacting with all levels of employees within the organization.

You will play a vital role in ensuring our executive is always up to date and organized to provide guidance, as needed, in a timely manner to ensure projects and company issues move forward expeditiously. You will act as hub for his direct reports and team members ensuring our team communication and calendars are in sync.

A passion for music is highly encouraged. Native digital nature, strong connection to online youth culture is important. Ideally 3+ years of experience in an Assistant or personal assistant capacity.

What you'll do :

• Act as an all-around gatekeeper and strategically manage Executives time with respect to priorities, goals, and objectives.
• Act as fast and efficient conduit between Executive team, staff, artists, and contacts.
• Schedule internal, external meetings (both in-person and Virtual); book travel and accommodations (includes domestic travel, international travel, and multi-city trips).
• Process travel and entertainment expenses.
• Manage executives schedule (sending reminders and Teams / Zoom links, locations, and / or dial-ins for upcoming meetings, working with time zones when the executive is traveling, or meeting with others in different time zones).
• Proactively prepare the executives for meeting; And keep track of executive during day to ensure schedule is kept or adjusted in real time.
• When requested, join executive in meetings - taking notes, creating and sharing next steps documents, and following up with responsible parties to ensure tasks are completed as agreed upon.
• Maintaining Executives call list and keeping track of various "To-Dos"; keep executive on track with daily schedule.
• Send executive a summary at end of the day for the next days schedule snapshot.
• Maintain strong working knowledge of artist roster, employees, and important external contacts.
• Partner closely with other executive assistants on organizing Executive team.
• Exercise discretion when patching calls, rolling calls, and interrupting meetings.

Who you are :

What we give you :

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership / union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and / or from which they will be performing the job.

$75,000 $100,000 USD

About the company

Sony Music Entertainment is an American global music company, which is part of the Sony Music Group owned by conglomerate Sony Corporation of America, incorporated as a general partnership of Sony Music Holdings Inc.

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