Executive Assistant

About PAVE Studios :

PAVE Studios is setting the stage for a better way of producing, distributing and consuming the world’s greatest original content, all while empowering creators, simplifying content discovery, and fostering vibrant fan communities. The recently launched media company is building a unique ecosystem of genre-specific studios such as Crime House and OpenMind, and working alongside the top creators to unveil an array of fresh content across video, audio, live experiences, merchandise and more. We are bringing creators, content and community together, paving the way for a new era in media.

Overview

We are looking for a high-trust, high-impact Executive Assistant to assist the CEO across all aspects of the business. You will sit at the center of a dynamic, multi-platform company that touches podcasts, YouTube, publishing, live events, and creators. Your job is to create leverage for the CEO - clearing roadblocks, structuring chaos, and ensuring priorities turn into execution.

Salary Range : $50k-60k

Essential Functions :

• Manage a complex professional and personal calendar, including internal and external meetings.
• Proactively anticipate conflicts and ensure the schedule reflects business priorities.
• Prepare meeting materials such as research, briefs, agendas, and talking points. Capture and distribute notes with clear action items.
• Draft and maintain decks, documents, and materials for CEO meetings, presentations, and engagements.
• Manage administrative logistics such as expense reports, subscriptions, mailings, office supplies, kitchen ordering and restocking, general administrative needs, and onboarding tasks for department and new employees.
• Handle vendor invoices, payments, and basic financial tracking to support smooth day to day operations.
• Manage communication with the building operations team to address office needs, repairs, access, and day to day facilities support.
• Book and manage personal and professional travel, including flights, hotels, ground transportation, reservations, and detailed itineraries.
• Plan complex personal travel and destination vacations for the CEO and family, including multi-stop itineraries.
• Organize private events and dinners for family, talent, and key relationships.
• Plan and execute team offsites, team meetings, and dinners, including handling venues, meals, logistics, and communication.
• Manage a gifting calendar for holidays, milestones, and creator and partner needs.
• Support preparation for speaking engagements, conferences, media appearances, and industry events.
• Handle occasional personal errands and ad hoc tasks.

Prerequisite Knowledge, Skills, and Abilities :

Physical and Mental Demands :

Benefits :

PAVE Studios is an equal opportunity employer. We are committed to creating a diverse environment and are proud to be an inclusive workplace.