Administrative Assistant II

Administrative Assistant II

Under the general direction of the Deputy Executive Director, the Administrative Assistant II (AA II) will learn the Executive Office's (EO) areas of authority, responsibility, and policy to best support activities and perform a variety of administrative duties and functions. This position requires sensitivity to confidential matters; independent action, analysis, and initiative; and an ability to work well with diverse personalities at high-levels of public and private organizations. This position will be responsible for managing complex scheduling and travel arrangements, as well as developing and maintaining office procedures and protocols. This position will act as the primary communication point for meeting requests for the EO and represents the office when the Executive Director and Deputy Executive Director are unavailable. The position responds to calls and inquiries from the public which may include controversial issues. This position will also serve as the personnel liaison for EO and commissioner's offices performing duties such as timekeeping and managing Requests for Personnel Actions (RPA). Responsibilities also include serving as the office administrative, space and equipment coordinator.

The CEC supports a hybrid workplace model with office-based and remote-centered workers. Limited in-person attendance and occasional travel may be required based on the needs of the division. Regular and consistent attendance is essential to successful performance. This position is remote-centered, which means the incumbent works 50 percent or more of their time from an alternate work location. Teleworking is only available for employees who reside in California. You must be located in California and provide your in-state address prior to your start date. Regular and consistent attendance is essential to successful performance. Occasional travel may be required based on the needs of the division.

The California Energy Commission seeks an Administrative Assistant II in the Executive Office. If you are interested in a challenging and exciting career in clean energy and are passionate about renewable, efficient, and reliable energy that addresses climate change, join our diverse team of global energy leaders! The California Energy Commission plays a lead role in creating the energy system of the future, not just in California, but globally.

To be eligible to be hired : 1) Create an online CalCareers account. For a tutorial on the state application process, visit California State Hiring Process Instructional Video Series YouTube or contact Careers@energy.ca.gov. 2) Complete and pass the AAII exam to be eligible to be hired for available positions. See information on Energy Commission Assessments and Exams. 3) To apply for this position, submit an application package through your CalCareers account. An application package must include all items under the "Required Application Package Documents" section. Resumes will not be accepted in place of a State Examination and Employment Application (STD. 678). Applications must include "to" and "from" dates (month / day / year), time base (full-time / part-time / number of hours per week / month), and applicable civil service classifications.

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Final Filing Date : 11 / 27 / 2025. Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and / or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below :

Address for Mailing Application Packages : California Energy Commission Personnel Office - Postal Attn : RPA 150-084 | JC 499156 715 P Street, MS-3 Sacramento, CA 95814

Address for Drop-Off Application Packages : California Energy Commission Personnel Office - Drop Off RPA 150-084 | JC 499156 715 P Street, MS-3 Sacramento, CA 95814 08 : 00 AM - 05 : 00 PM

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job :

• Current version of the State Examination / Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. + Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate :

Benefit information can be found on the CalHR website and the CalPERS website. Human Resources Contact : Personnel Office (916) 654-4309 personnel.services@energy.ca.gov. EEO Contact : Carousel Gore (916) 661-8122 Carousel.Gore@energy.ca.gov California Relay Service : 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.