Administrative Specialist

Job Description

Job Description

Title : Administrative Specialist

Reports to : VP of Administrative Services

Status : Non-Exempt

Work Schedule : Full Time : Monday through Friday 8 : 30 a.m. to 5 : 00 p.m.

Position Summary : Orange Blossom Family Health is seeking an organized, detail-oriented Administrative Specialist to handle a variety of tasks within our organization. Responsibilities of an Administrative Specialist include managing office supplies, handling correspondence, scheduling meetings, and supporting other staff with organizational tasks. Our ideal candidate has excellent communication skills, a knack for problem-solving, and a strong background in office management. This position provides support to the VP, Administrative Services, HR Generalist, and the VP, Medical Operations. Additional support tasks may be assigned as needed.

The Administrative Specialist’s role is to maintain smooth daily operations and ensure that administrative procedures are carried out efficiently and effectively. The ideal candidate will possess the ability to work collaboratively with all levels of management.

Responsibilities :

• Manage and distribute information within the office
• Organize office operations and procedures
• Schedule appointments and meetings
• Maintain office supplies inventory
• Handle office correspondence
• Support staff with administrative tasks
• Develop and maintain a filing system
• Assist in the preparation of regularly scheduled reports
• Manage relationships with vendors and service providers
• Receive and route incoming calls to the appropriate staff
• Assist with community events
• Perform other duties as required

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