Admin Svcs Coordinator

Job Description

Job Description

We are looking for a dedicated Admin Services Coordinator to join our team in Toms River, New Jersey. This long-term contract position requires an individual with strong organizational skills and a commitment to providing excellent service to tenants, vendors, and contractors. The role involves managing administrative tasks, supporting property operations, and ensuring compliance with company policies.

Responsibilities :

• Manage tenant work order systems and ensure timely resolution of requests in alignment with company guidelines.
• Build and maintain positive relationships with tenants, vendors, and contractors to foster collaboration.
• Oversee financial processes by coding invoices, preparing tenant billings, and ensuring payments align with contracts.
• Process purchase orders, track vendor contracts, and assist with preparing bid packages.
• Maintain accurate property management files and ensure all vendor insurance documents are current.
• Administer and prepare various accounting reports, including accounts receivable, general ledger, and rent roll.
• Monitor janitorial logs and address issues promptly to uphold property standards.
• Support sustainability initiatives and corporate directives, ensuring innovative practices are implemented.
• Coordinate office supply inventory and manage elevator reports.
• Assist the Property Manager with identifying and implementing property-specific initiatives.
• Proven customer service experience with a focus on delivering exceptional tenant and vendor support.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong organizational skills and attention to detail for managing administrative tasks and documentation.
• Experience with financial management processes, such as billing, accounts receivable, and invoice coding.
• Ability to work independently and demonstrate resourcefulness in problem-solving.
• Familiarity with property management operations and vendor coordination.
• Excellent communication skills to interact professionally with tenants, vendors, and team members.
• Reliable and punctual with a consistent commitment to task completion.