Receptionist / Administrative Assistant

Job Description

Job Description

The receptionist / administrative assistant provides essential office support through various clerical responsibilities and tasks. The receptionist is a critical role for our office and serves as the main point of contact for clients and guests. This position will work in the office 5 days a week. Responsibilities involves answering incoming calls, greeting clients & guests, managing conference rooms, and providing administrative support as needed to various departments.

JOB RESPONSIBILITIES :

• Answer incoming calls, determine their purpose, and direct them to the appropriate personnel.
• Serve as a host to our guests while in the reception area ensuring a positive, friendly and professional experience.
• Greet visitors, assess their needs, and notify the relevant staff.
• Escort visitors to the appropriate conference room.
• Coordinate pick-up and delivery of items from couriers.
• Manage security sign-in for guests and vendors, ensuring compliance with security protocols.
• Complete work access forms and conduct risk evaluations.
• Manage maintenance requests using building management software to ensure timely resolution and coordination.
• Assisting in maintaining the conference setup schedule and communicating with hospitality to indicate the start and end times of meetings.
• Schedule appointments for attorneys and professional staff, coordinating room reservations and catering as needed.
• Collaborate effectively with attorneys and professional staff.
• Communicate professionally with clients and colleagues.
• Follow directions, ask questions, and understand work procedures.
• Occasional evening or weekend work may be required to fulfill essential duties.

KNOWLEDGE, SKILLS, AND ABILITIES :

Equal Employment Opportunity :

Robinson Bradshaw is committed to recruiting, hiring, and promoting without regard to race, color, religion, national origin, citizenship status, disability, military status, veteran status, marital status, sexual orientation, gender identity, sex, genetic information, or age. All employment terms, including compensation, benefits, and work assignments, are administered equitably.