AP Expense SpecialistLEWIS • Rochester, NY, United States
AP Expense Specialist
LEWIS • Rochester, NY, United States
1 day ago
Job descriptionAudit and process high volumes of fuel and credit card expenses submitted electronically in Emburse Chrome River or through manual paper reports. Review and process invoices, ensuring appropriate documentation, general ledger coding, and approvals before entering them into Concur and JD Edwards for payment. Match purchase order numbers to expenses, process invoices, and close purchase orders. Perform high-volume data entry processing as needed. Identify and assess expense trends and prepare reports to inform operations. Contact vendors to obtain missing receipts over a set dollar amount. Scan or copy expense receipts for various expenditures related to risk management, fleet, or sales tax purposes. Prepare accurate and timely general ledger journal entries and account reconciliations. Take initiative to assist team members as needed. Respond to internal and external customer and vendor inquiries. Review vendor statements, research, and resolve discrepancies. Support weekly payment selection and processing of company credit card increases and new card issuance. Maintain a strong internal control environment and organized files. Perform other duties as assigned. Associate's degree in Accounting, Finance, or related field (Bachelor's degree preferred). 2-3+ years of relevant experience preferred; 5+ years of experience required in lieu of degree. Accounts Payable experience including invoice processing, expense reporting, vendor onboarding, monthly statements, and A / P reporting. Familiarity with JD Edwards, Concur, and Emburse Chrome River systems. Proficiency in Microsoft Office (Excel, Outlook, Word) and Adobe Acrobat. Ability to work independently, with excellent organizational and communication skills. Strong attention to detail, investigative skills, and ability to analyze and interpret data accurately. Knowledge of basic accounting principles and general ledger processes. Ability to multitask and meet deadlines in a fast-paced, high-volume environment. Demonstrated teamwork, adaptability, and process improvement mindset. Interpersonal and collaborative skills for cross-functional teamwork. Sit at a desk for extended periods and perform repetitive keystrokes. Occasionally lift up to 25 lbs. Computers, phones, scanners, copiers, fax machines JD Edwards, Concur, Emburse Chrome River Microsoft Office Suite (Excel, Outlook, Word) Adobe Acrobat Competitive pay $21.33 - $28.00 / hour Employee Stock Ownership Plan (ESOP) Paid training and certifications Health, dental, vision & HSA options 401(k) + Paid time off and Employee Assistance Program (EAP) Disfruta del aire libre mientras trabajas en la naturaleza, ¡no atrapado detrás de un escritorio! Impulsa tu carrera con nosotros; priorizamos la capacitación y las promociones internas. Únete a un equipo dinámico que defiende la seguridad, valora tu opinión y fomenta un fuerte sentido de camaradería. Construye tu futuro con nosotros a través de nuestro fantástico Plan de Propiedad de Acciones para Empleados (ESOP). Auditar y procesar grandes volúmenes de gastos de combustible y tarjetas de crédito enviados electrónicamente en Emburse Chrome River o mediante informes en papel. Revisar y procesar facturas, asegurando la documentación adecuada, codificación contable general y aprobaciones antes de ingresarlas en Concur y JD Edwards para su pago. Hacer coincidir los números de órdenes de compra con los gastos, procesar facturas y cerrar órdenes de compra. Realizar procesamiento de entrada de datos de alto volumen según sea necesario. Identificar y evaluar tendencias de gastos y preparar informes para informar a las operaciones. Contactar a los proveedores para obtener recibos faltantes por montos superiores a un umbral establecido. Escanear o copiar recibos de gastos para fines relacionados con gestión de riesgos, flota o impuestos sobre ventas. Preparar asientos contables y conciliaciones de cuentas precisas y puntuales. Tomar la iniciativa para ayudar a los miembros del equipo según sea necesario. Responder a consultas internas y externas de clientes y proveedores. Revisar estados de cuenta de proveedores, investigar y resolver discrepancias. Apoyar la selección semanal de pagos y el procesamiento de aumentos o nuevas emisiones de tarjetas corporativas. Mantener un sólido entorno de control interno y archivos organizados. Realizar otras tareas asignadas. Título de asociado en Contabilidad, Finanzas o un campo relacionado (se prefiere licenciatura). 2 a 3 años de experiencia relevante preferida; se requieren 5+ años de experiencia en lugar de título. Experiencia en Cuentas por Pagar, incluido el procesamiento de facturas, reportes de gastos, incorporación de proveedores, estados de cuenta mensuales e informes de A / P. Familiaridad con los sistemas JD Edwards, Concur y Emburse Chrome River. Dominio de Microsoft Office (Excel, Outlook, Word) y Adobe Acrobat. Capacidad para trabajar de forma independiente, con excelentes habilidades organizativas y de comunicación. Gran atención al detalle, habilidades de investigación y capacidad para analizar e interpretar datos con precisión. Conocimiento de principios contables básicos y procesos del libro mayor general. Capacidad para realizar múltiples tareas y cumplir plazos en un entorno dinámico y de alto volumen. Demostración de trabajo en equipo, adaptabilidad y mentalidad de mejora continua. Habilidades interpersonales y de colaboración para el trabajo multifuncional. Permanecer sentado frente a un escritorio por períodos prolongados y realizar pulsaciones repetitivas. Levantar ocasionalmente hasta 25 libras (aprox. 11 kg). Continuamente : estar sentado, comunicarse, usar computadoras Frecuentemente : alcanzar, escribir, manipular archivos Ocasionalmente : levantar, agacharse, mover cajas Nunca : trabajo de campo, espacios confinados Regularmente : entorno de oficina, ritmo rápido Rara vez : exposición al exterior o viajes Computadoras, teléfonos, escáneres, copiadoras, máquinas de fax JD Edwards, Concur, Emburse Chrome River Microsoft Office Suite (Excel, Outlook, Word) Adobe Acrobat Salario competitivo : $21.33 - $30.47 por hora Plan de Propiedad de Acciones para Empleados (ESOP) Capacitación y certificaciones pagadas Opciones de salud, dental, visión y HSA 401(k) + Tiempo libre remunerado y Programa de Asistencia al Empleado (EAP)
Overview
Join a Company That Grows People
At Lewis, we're not just trimming trees - we're building a future. As the second-largest utility vegetation management company in North America and a proud employee-owned business, we believe every person on our team matters. When you join Lewis, you're not just taking a job - you're investing in your future.
Why You'll Love It Here
- Experience the great outdoors while working in nature, not stuck behind a desk!
- Elevate your career with us - we prioritize training and internal promotions!
- Join a vibrant team that champions safety, values your feedback, and fosters a strong sense of camaraderie!
- Shape your future with us through our fantastic Employee Stock Ownership Plan (ESOP)!
Responsibilities
What You'll Do as an AP Expense Specialist
As an AP Expense Specialist at Lewis Services, you'll :
Qualifications
What You Bring
Physical Demands
Ability to :
Continuously - Sitting, communicating, using computers
Frequently - Reaching, keying, handling files
Occasionally - Lifting, bending, moving boxes
Never - Field work, confined spaces
Environmental Conditions
Regularly - Office environment, fast-paced
Rarely - Outdoor exposure or travel
Noise level is usually moderate. Reasonable accommodations may be made for individuals with disabilities.
Tools & Equipment
You'll work with :
What We Offer
Non-Union Benefits :
Descripción general
Únete a una empresa que hace crecer a las personas
En Lewis, no solo podamos árboles, construimos un futuro. Como la segunda empresa más grande de gestión de vegetación para servicios públicos en América del Norte y orgullosamente propiedad de los empleados, creemos que cada persona en nuestro equipo importa. Cuando te unes a Lewis, no solo estás aceptando un trabajo, estás invirtiendo en tu futuro.
Por qué te encantará trabajar aquí
Responsabilidades
Lo que harás como Especialista en Gastos y Cuentas por Pagar (AP Expense Specialist)
Como Especialista en Gastos y Cuentas por Pagar en Lewis Services, deberás :
Calificaciones
Lo que aportas
Exigencias físicas
Capacidad para :
Frecuencia de actividades :
Condiciones ambientales
El nivel de ruido suele ser moderado. Se pueden hacer adaptaciones razonables para personas con discapacidades.
Herramientas y equipo
Trabajarás con :
Lo que ofrecemos
Beneficios para empleados no sindicalizados :
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Ap Specialist • Rochester, NY, United States
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