Administrative Assistant

Administrative Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

The Indiana Department of Labor (IDOL) advances the safety, health, and prosperity of Hoosiers in the workplace. The mission of IDOL is to emphasize both enforcement and voluntary compliance for employers. The office administers the IOSHA program, state wage and hours, youth employment laws, and underground coal mine safety. Additionally, the INSafe Division provides free training and educational resources to the public. The Quality, Metrics & Statistics Division counts, measures, and tracks trends internally and externally to help make Indiana a great place to work and do business.

Role Overview : This role will be supporting the Indiana OSHA program as an administrative assistant. High priority tasks will include processing documents within the statutorily designated time frame, reviewing and filing documents into inspection files, and accurately receiving payments and filling out check receipts. This role requires excellent organization, workflow management, high-level communication and professional correspondence skills, and exceptional use of Microsoft office applications.

Salary Statement : The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.

A Day in the Life : The essential functions of this role are as follows :

• Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
• Researches and prepares various reports on agency programs and / or procedures.
• Prepares and maintains procedural manual for agency functions.
• Reviews policies, plans, and procedures for administrative soundness.
• Coordinates the work of various sections of the agency or department.
• Answers inquiries from the public concerning policy and procedures in assigned area.
• Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
• Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.

What You'll Need for Success : The ideal candidate in this role should minimally have a high school diploma or equivalent and at least 4 years of full-time professional experience in administrative support, business administration, program support, public administration, or related experience. Related certifications and coursework may be considered for education or experience. The candidate should also possess specialized knowledge of the basic principles and theories of administrative management, working knowledge of research techniques and report composition, effective written and verbal communication skills, attention to detail and proofreading skills, organizational skills, and the ability to use Microsoft Office Suite (Word, Excel, Outlook). Additionally, the candidate should be able to analyze procedures and policies, write procedural manuals, coordinate the work of section staff, maintain cooperative work relationships, and perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities / Direct Reports : This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana : The State of Indiana offers a comprehensive benefit package for full-time employees which includes medical, vision, and dental plans, wellness rewards program, health savings account, deferred compensation, pension plan options, leave policies, education reimbursement, group life insurance, referral bonus program, employee assistance program, and free LinkedIn Learning access. The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.