Executive Assistant - Directional Team

PURPOSE OF THE JOB :

The Executive Assistant's primary responsibility is to provide ministry support to the Executive Pastor assisting in any manner that will help make their ministry work be as fruitful as possible. This position is a non-exempt full-time hourly position.

ESSENTIAL DUTIES :

• Assists the Executive Pastor with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging travel plans, itineraries and agendas and compiling documents for meetings.
• Organizes meetings including scheduling, sending reminders, record, and document meeting minutes, and organizing catering when necessary.
• Assists and supports the Executive Pastor in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence.
• Maintains calendar and appointment scheduling and works with Executive Pastor to effectively manage time.
• Works closely and effectively with the Executive Pastor to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Screen and direct phone calls, and appropriately relay important information promptly, clearly maintaining confidentiality as needed.
• Opens, distributes, reads / handles mail and emails as requested or required.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan, coordinate, organize and help with various Northview initiatives, meetings, events, and celebrations.
• Help with additional projects as needed.
• Network with other mega-church executive assistants for personal learning / growth and information gathering to research how other like-minded churches do things.

Supervisory Responsibilities :

This position works with volunteers and must have an understanding that volunteers are key to the ministry of the church. The employee must have a heart to recruit, train, equip and support volunteers in fulfilling their roles.

This job description was an attempt to list all normal job activities. There may be additional duties and responsibilities required by the employee not listed on this description.

MINIMUM QUALIFICATIONS :

Bachelor's degree plus five years of related experience; or equivalent combination of education and experience.

Related experience includes work as an Executive Assistant or Management Support.