Part time EA

Executive Assistant

About our client :

Our client is a leading provider of marketing services and consulting for businesses and organizations worldwide and we are seeking an EA to join our team. As an EA, they will be responsible for helping with scheduling and other administrative tasks using GSuite, Expensify, Slack, and other software.

Job Responsibilities :

Team

Provide high-level administrative support to the CEO and other senior executives at our company. Manage calendars including scheduling appointments and meetings, and coordinating with internal and external stakeholders across multiple time zones. Organize team events as required Organize travel arrangements (flights, accommodation, taxis etc) as required

Office

Liaising with UK office management, contractors and cleaners as needed

HR Support

Work with COO to organize and oversee new employee onboarding

Finance Support

Support on client invoicing in partnership with the finance team Manage expenses and reimbursements using Expensify and other software if required Manage company Amex / HSBC card receipts

Qualifications :

Good organizational and time-management skills, with the ability to multitask and prioritize competing demands. Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders at all levels. Proficiency with GSuite and other software tools commonly used in executive support roles. Ideally some experience of supporting on expenses, accounts receivables etc Attention to detail and a high degree of accuracy in all work. Ability to work independently, with minimal supervision, and to maintain confidentiality and discretion in all tasks. Friendly, confident and humble Strong can do attitude and open minded