Office Manager

Office Manager

Job Locations

US-KY-LOUISVILLE

ID

2025-179825

Line of Business

BrightSpring Health Services

Position Type

Full-Time

Our Company

BrightSpring Health Services

Overview

An office manager is responsible for overseeing and coordinating the daily operations of an office. They manage administrative tasks, such as organizing schedules, maintaining records, and supervising office staff. Office managers also handle financial responsibilities, such as budgeting, invoicing, and payroll. They ensure efficient communication within the office and with external parties, manage office supplies and equipment, and implement and enforce office policies and procedures. Additionally, office managers may handle human resources tasks, such as recruitment, onboarding, and performance evaluations.

Responsibilities

Manages / participates in all administrative office and clerical support functions, payroll and client billing, medical record maintenance and control. Acts as a liaison to select corporate departments.

• Provides the clerical functions and administrative duties in the office. Processes employee mileage.
• Prepares payroll, certifying hours worked against billing sheets and resolving discrepancies. Enters or oversees entry of payroll data into payroll system within the required timeline. Distributes paychecks as needed according to company guidelines.
• New Hire support -New hire form access, etc.
• Facilitate new employee station setup (phones, computer, etc.).
• Facilitate existing employee phone & computer issues onsite by working with onsite IT team.
• Credentialing support.
• Special projects.
• Process and code all department or home care operations invoices, research as needed.
• Process CERS and check requests.
• Pcards - Process / Reconcile 3 department pcards and provide support to home care operations as needed.
• Manage team list and org charts.
• Ship Out documents / marketing items as requested.
• Order department office supplies as needed.
• Manage Regional Leases for Operations - Follow lease process : complete CLRs, complete Source Forms, Assist with other lease items as they come up.
• Assist with state association applications / renewals.
• Provide administrative support to Department Leadership team; Copying, printing & assembling documents, etc.
• Provide VP support on project deliverables as needed.
• Meeting set up and planning.
• Creating, Identifying and / or implementing reference material for dept. Example, Phone list update, Ops / Location code listing.
• Follow up to ensure items are completed.
• Other duties as assigned.

Qualifications

About our Line of Business

BrightSpring Health Services provides complementary home- and community-based pharmacy and provider health solutions for complex populations in need of specialized and / or chronic care. Through the Company's service lines, including pharmacy, home health care and primary care, and rehabilitation and behavioral health, we provide comprehensive and more integrated care and clinical solutions in all 50 states to over 450,000 customers, clients and patients daily. BrightSpring has consistently demonstrated strong and often industry-leading quality metrics across its services lines while improving the quality of life and health for high-need individuals and reducing overall costs to the healthcare system. For more information, please visit www.brightspringhealth.com. Follow us on Facebook, LinkedIn, and X.