Job Title : Freelance Executive Assistant
Start : ASAP
Duration : Ongoing
Location : Bristol, CT Hybrid
Hourly Rate : $35 / hr- $38 / hr Hourly rate is commensurate with experience and is an estimated range provided by JBC
FT Hours
Responsibilities :
Organize flow of work, prioritize tasks and activities, and ensures that routine administrative functions are carried out in a timely and effective manner, e.
g. word processing, copying, and organizing all travel arrangements
Coordinate with internal and external teams to organize high profile meetings, videoconferencing, trips and events; ensures executive meets his / her commitments;
anticipate all support presentation materials and technology requirements
Supervise various office activities, such as supply ordering, office equipment maintenance, new team member set up and office relocation
Prepare multimedia presentations (PowerPoint a must ; Keynote a plus), excel spreadsheets and be able or willing to learn new technology applications relating to presentation development
Undertake ad-hoc projects involving research; may draft communication or reports
Triage internal and external communication and prioritize accordingly to help maintain executives’ schedules
Maintain and update extensive database of contacts
Prepare, submit and track payment of travel reimbursements
Assist with select special projects
Orders departmental office supplies adhering to budget set for department
Qualifications :
Polished professional with strong graphic sensibilities
Strong interpersonal skills
Advanced PC and Mac skills including Microsoft Word, PowerPoint, Excel. Other related multi-media software a plus especially Keynote.
Knowledge MS Office in particular the Outlook Email, Calendar and Task Management functionality
An ability to communicate at various levels within and outside the organization.
Well-organized, methodical and attentive to detail
Ability to work in a fast-paced and fluid environment with changing priorities required
Ability to handle confidential information and matters with discretion
Ability to prioritize own workload and to work without close supervision; remain cool under pressure
Strong written and oral communication skills
Excellent organizational skills including the ability to thrive in a fast paced, multiple task environment
Previous experience in supporting a Senior Level executive is a plus ; minimum 4+ years of related work experience
Bachelor’s degree
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