Administrative Assistant

Administrative Assistant

We are seeking a proactive and organized Administrative Assistant to support our manufacturing branch during a period of growth and transition. This role is ideal for someone who thrives in a fast-paced environment and enjoys being the central point of contact for both internal teams and external visitors. The Administrative Assistant will play a key role in maintaining smooth office operations, supporting various departments, and ensuring a welcoming and professional atmosphere.

Responsibilities :

• Organize, file, and maintain paperwork related to manufacturing jobs and operations.
• Input job and inventory data accurately into Excel and other tracking systems.
• Manage office supplies and coordinate replenishment as needed.
• Assist with scheduling, document preparation, and general office tasks.
• Greet and assist visitors, vendors, and delivery drivers in a friendly and professional manner.
• Coordinate pick-up and drop-off logistics with drivers and internal teams.
• Maintain a clean and organized reception area.
• Communicate effectively with service, parts, and technician teams to ensure smooth workflow.
• Support cross-functional collaboration and help facilitate internal communications.
• Assist in coordinating meetings, trainings, and other team activities.
• Maintain accurate records of job progress, inventory levels, and other key metrics.
• Generate reports and summaries as requested by management.

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About Aston Carter :