Administrative Assistant

Administrative Assistant

Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years. HCA Healthcare offers a total rewards package that supports the health, life, career, and retirement of our colleagues. The available plans and programs include comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation. Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. Free counseling services and resources for emotional, physical, and financial wellbeing. 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service). Employee Stock Purchase Plan with 10% off HCA Healthcare stock. Family support through fertility and family building benefits with Progyny and adoption assistance. Referral services for child, elder, and pet care, home and auto repair, event planning, and more. Consumer discounts through Abenity and Consumer Discounts. Retirement readiness, rollover assistance services, and preferred banking partnerships. Education assistance (tuition, student loan, certification support, dependent scholarships). Colleague recognition program. Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence). Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income. Note : Eligibility for benefits may vary by location. You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

Job Summary and Qualifications

As Administrative Assistant, you will perform administrative duties for the Vice President, Corporate Accounting, the Assistant Vice President, Central Accounting, and for the Accounting Center of Excellence.

Job Responsibilities :

• Manage team calendars, schedule meetings / events on their behalf and assist in coordination of various department meetings / events
• Help draft, proofread, and send communications to both internal and external stakeholders
• Serve as primary contact for the VP and AVP and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents
• Manage recurring meetings and events for ACE leadership including interactions with ACE field team members and Global Capability Network colleagues.
• Develop and maintain accurate organizational charts, team / directors / lists, including addresses (email & physical), phone numbers, etc.
• Execute procedures for onboarding and offboarding ACE colleagues including equipment requests, space planning, and maintaining the ACE email distribution lists and WebEx Teams spaces.
• Report PTO timely for ACE colleagues
• Assist in arranging leader travel as needed, coordinate with other administrative assistants on group travel, including booking and creating itineraries. Prepare expense reports in a timely manner.
• Assist with monitoring ACE email inboxes, including handling incoming requests, monitoring replies, and following up on open inquiries.
• Prepare internal presentations using Powerpoint and Word
• Provide general administrative support as needed to the department, including ordering office supplies, shipping and mailing, making copies, answering phones, delivering mail, drafting and typing correspondence, etc.
• Must be proficient in the standard Microsoft Office suite of products, including Excel, Powerpoint, and Word. Visio proficiency is preferred.

Job Requirements :

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership, and the financial and clinical knowledge required of professionals at this level of the industry. HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. "Good people beget good people."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring! We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.