Executive Assistant

Executive Assistant

Exciting opportunity to join our legacy of environmental leadership! Location : Corporate Office - Indianapolis, Indiana. At Arcwood Environmental, we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries.

As an executive assistant, you will provide essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The executive assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the executive assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO).

Essential Functions & Requirements :

• Calendar & Schedule Management
• Manages various leaders' schedules, organizing meetings, conferences, and teleconferences
• Coordinates travel arrangements and reconciles expense reports
• Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation
• Communication & Reporting
• Provides daily support and facilitates communication within the team and with external contacts
• Prepares status reports and updates to keep the leader informed on major projects and operations within their department
• Liaises with other departments and external agencies, maintaining confidentiality
• Represents the Company by managing brand representation, information flow, and confidential data
• Documentation & Information Management
• Maintains filing systems, takes meeting minutes, and ensures historical reference
• Develops and tracks meeting agendas and action items
• Creates professional documents such as spreadsheets, charts, and visual aids
• Develops presentations from data and outlines with minimal direction
• Maintains organizational and corporate document accuracy
• Strategic, Operational & Client Support
• Implements process improvements to enhance department and office operations
• Enhances leadership performance by taking ownership of diverse and high-priority tasks
• Provides excellent customer service and timely responses to internal and external inquiries
• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Takes on additional duties as assigned to support the team and organization

Education :

Competencies :

Benefits, Compensation, & Workforce Diversity : Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities. A post-offer drug screen and background check will be required.