Accounts Payable Specialist (Non Profit Experience)

Position Summary :

We are seeking a detail-oriented and experienced Accounts Payable (AP) Specialist with a background in the nonprofit sector to manage all aspects of accounts payable and vendor relationships. This role is critical to ensuring accurate, timely processing of payments in accordance with grant restrictions, fund accounting principles, and organizational policies. The ideal candidate will have a solid understanding of nonprofit financial practices and strong attention to detail. This is a 6 month contract to hire.

Responsibilities :

• Process and code vendor invoices, staff reimbursements, and credit card expenses in accordance with organizational and grant guidelines
• Verify accuracy of invoices, resolve discrepancies, and ensure proper approvals and documentation are obtained
• Manage weekly check runs and electronic payments, including ACH and wire transfers
• Maintain vendor files and ensure accurate W-9s and other compliance documents are on file
• Prepare and process 1099 forms at year-end
• Reconcile accounts payable transactions and assist with monthly closing procedures
• Collaborate with program and development staff to ensure correct allocation of expenses to grants, programs, and fund codes
• Monitor outstanding payables and maintain accurate aging reports
• Assist with audit preparation and provide documentation as needed for external auditors and funders
• Ensure compliance with internal controls, organizational policies, and regulatory requirements, including grant-related cost allowability
• Provide backup and support to other accounting functions as needed

$25 - $32 an hour