Catering Coordinator

Wolfgang Puck Catering

Salary : $25 - $29 Per Hour

Other Forms of Compensation :

Pay Grade : 4

Wolfgang Puck Catering is committed to recruiting individuals who express an interest in and passion for hospitality-driven experiences;

who come from diverse backgrounds, are open-minded and curious about our clients and guests; and, most of all, who possess a welcoming smile and spirit.

Our ultimate goal is to develop mentoring and career building opportunities through a talent pipeline that allows us to promote from within.

The most important thing in life, whatever you do, has to be passion."

Success on our team starts with our culture :

• We have Wolfgang’s PASSION for our business, our product, and our people / guests / clients.
• A FLEXIBLE MINDSET is key; we are strategic business partners who wear multiple hats.
• Our services require a CONCIERGE mentality, a bias to action with humble hospitality.
• We are out-of-the-box PROBLEM SOLVERS, who look around corners so our clients and guests don’t have to.
• We curate company and partner resources to bring our client’s vision to life. We seek to cultivate the next generation of talent, purveyors and partnerships.
• We bring an entrepreneurial approach to deliver results for our clients (you might call this scrappy).
• Collaboration and openness to innovative business tools, new ways of thinking and ability to partner across departments are essential to create optimal business solutions.

I can have the best food, but if we don’t have good people, it won’t get you very far."

Job Summary

As a Catering Coordinator , you will hold duties related to sales / marketing, administration, and coordination for on and off premise catering events.

The position entails a need for excellent attention to detail and communication skills; ability to multi-task on a variety of projects simultaneously, accurate distribution of pertinent information both internally to all departments as well as to clients and related vendors.

Essential Duties and Responsibilities :

• Inputs and maintains all reserve data for all events including inquiries, tentative and definite. Details function sheets with equipment needs and rental orders.
• Creates captain’s packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc.

as needed and assures that captains are in receipt of packet.

• Creates buffet signage and printed menus as required for each event.
• Assembles and performs upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
• Processes certificate of insurance requests.
• Intakes inquiries including all pertinent event information client contact, date, time, format, number of guests, location, etc.
• Prepares proposals for events and submits staff requisitions.
• Supports sales initiatives through research, marketing interface, communications and sourcing
• Works with marketing department on materials and promotions.
• Assists with client walkthroughs of venue spaces and provides on-site sales representation at events as scheduled.
• Receives and processes all deposits.
• Reviews reserve financial entry to assure accurately forecasted and communicates with accounting on any needs, clarification, etc.
• Prepares final event invoicing and expense reports on a monthly basis.
• Assists in scheduling meetings, appointments, travel, etc.
• Performs other duties as assigned.

Qualifications :

• Experience in dining, catering and / or events.
• Experience in restaurants, hotels, corporate dining, education, military, health care, and / or related food service operations.
• Must be able to work a flexible schedule as the business demands.
• Excellent communication, customer service, and organization skills.
• Proficient computer skills including MS Office products including Word, Excel, PowerPoint, and Outlook.
• Bachelor’s degree in Hospitality or Marketing is preferred.
30+ days ago