Administrative Assistant

Work With The Best We are building the premier outdoor living company in the country by creating a "family of family companies" across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Job Overview The Staff Production Coordinator plays a critical role in assisting and supporting our Production Managers with administrative duties related to the management of landscape maintenance, property enhancements, and snow removal activities throughout our portfolio of high end, residential landscape clients throughout Southern New England. Ideal candidates will have experience performing administrative duties in a fast-paced work environment where multi-tasking and being a self-motivated, proactive, and detail-oriented professional is a necessity. This position is office based and requires proficiency in reading, writing, and speaking Spanish and / or Portuguese.

Job Responsibilities

Assisting our Production Managers with the creation of purchase receipts and management of work tickets including scheduling, verifying labor hours, materials used, completion dates, visit notes, etc.

Maintain accurate information on new job startups / closeouts by updating all pertinent data fields including client contact information, client maps, etc.

Communicate with crews to properly translate and log daily visit notes for each property into our landscape management software

Assist in collecting documentation from subcontractors and new vendors

Assist with billing process as needed

Perform administrative tasks for our snow business during the winter season

Willingness and ability to perform other assigned duties as needed

Job Qualifications

Bi-lingual with excellent written and oral communication skills in English and Spanish or Portuguese

Demonstrated experience in similar administrative, data entry, or clerical position

Experience utilizing Microsoft Suite of products

Proven track record of outstanding attention to detail and experience multi-tasking in a fast-paced environment

Excellent time management and organizational skills

Team player with positive attitude and urgency to grow and improve

Being proactive, self-motivated, innovative, collaborative, and a problem solver

Education & Job Experience

High school diploma or GED required.

1-2 years' experience within a similar administrative role

Service industry or construction industry experience a plus

The Perks

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

FSA / HSA

PerkSpot

Long-Term Disability and Life Insurance

Paid time Off

Tuition Reimbursement (after one year of service)

Pay Transparency

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Position Range : $25 / HR - $27 / HR

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.