Orthodontic assistant Jobs in Portland, OR

Benefits:

• Health & Insurance Benefits Health insurance (medical) Dental insurance Vision insurance Life insurance and retirement plan options ✔ Retirement Plans 401(k) retirement savings plan Employer matching contributions on 401(k) ✔ Paid Time Off Paid time off and 9 Paid Holidays! ✔ Work Environment Perks Hands-on training and skill development Position Overview: The Executive Assistant (EA) to the Vice President plays a key role in supporting leadership within a small, family-owned construction company.
• This is a trusted, hands-on position that combines executive support, office coordination, and light project assistance.
• The EA works closely with ownership, project managers, field staff, clients, and vendors, helping keep day-to-day operations organized and running smoothly.

Essential Job Functions:

• Provide direct administrative support to the Vice President, including calendar management, scheduling, and reminders Coordinate meetings, jobsite visits, and occasional travel Screen calls, emails, and visitors, serving as a professional point of contact for the Vice President Prepare and organize correspondence, reports, and basic presentations Handle sensitive and confidential information with discretion Assist with organizing project files, contracts, permits, change orders, and other job documentation Help track deadlines, inspections, and key project milestones Communicate with managers and vendors as needed Draft and proofread emails, letters, and internal communications Assist with client communications and follow-ups when requested Help manage day-to-day office operations, supplies, and basic systems Improve and maintain simple office processes and filing systems Perform a variety of administrative tasks and special projects as needed Work Environment: The work environment characteristics described below are representative of those that an employee might encounter while performing the essential functions of this job.
• Work is mostly performed in an office setting.
• Some work is performed outdoors in all weather conditions.
• This work environment may expose the employee to high noise and dust typically associated with a construction project or shop.
• Employee may work on and near heavy equipment and moving machinery when needed.
• Employee is potentially exposed to fumes or airborne particles, moving mechanical parts and vibration.

Position Type and Expected Hours of Work:

• This is a full-time position.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Frequently required to stand.
• Frequently required to walk.
• Frequently required to sit.
• Frequently required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel, or crawl.
• Frequently required to talk or hear.
• Occasionally work near moving mechanical parts.
• Occasionally, fumes, airborne particles, or hazardous chemicals.
• While performing the duties of this job, the noise level in the work environment can be moderate to loud.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (Either naturally or with correction) Maintain constant alertness to the multiple concurrent activities of the shop/yard/construction site, including the activities of other employees and contractors, the operation of stationary equipment, and the movement of mobile equipment.

Qualifications:

• Required 3+ years of experience in an administrative or executive assistant role Strong organizational skills and ability to manage multiple priorities Excellent communication and interpersonal skills High level of trustworthiness and professionalism Proficiency in Microsoft Office or Google Workspace Comfortable working in a small, family-oriented business environment Preferred Experience in accounting Experience in construction, trades, real estate, or a related industry Familiarity with construction documents and terminology Ability to work independently and take initiative Associate’s degree or equivalent work experience Other Considerations: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities are required of the employee for this job.
• Duties, responsibilities, and activities may change at any time with or without notice. Porter W.
• Yett Company is an Equal Opportunity Employer.

NOTE:

• The equipment and machinery are subject to change to meet the needs and requirements of the job as well as align and comply with industry trends and enhancements . Powered by JazzHR