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Personal Assistant
Private IndividualFairfield, CT, US- Part-time
An established HNWI is looking for a PA to undertake various personal and property management -based tasks. This is a new position, with the principal having handled all responsibilities thus far. Duties will include working with the HOA, 3rd party vendors , household manuals calendar and appointment management, administrative paperwork, stock taking and maintenance, inventorying , organizing events , and managing travel arrangements. Successful candidates will have a background in this field in some way (EA, HM, or PA), and be able to work independently but also take direction from the principal.
Job Title : Personal Assistant / House Manager
Reporting to : The Family but one main Principal
Location : Fairfield, CT but can WFH for 2 / 3 days a week dependent on need. Travel required infrequently to Naples, FL for property set up and assistance (approx. 4 weeks of the year in 2-week bursts)
Hours : Monday -Friday, 9am -5pm but candidates should be flexible to needs
Salary : From $120,000 - $150,000
The Family : Grown children with grandchildren, total of 11 / 12 in the immediately family
Primary Home : Large home in Fairfield on vast grounds
Other Property : Large home in Naples, FL
Other Assets : Approx. 6 cars
The Staff : Housekeeper in each property (part-time), multiple 3rd party vendors at both properties but predominantly in CT, an EA
Key Duties
Day to Day Household Management
- Ensuring properties are clean and maintained, both inside and outside
- Overseeing and sourcing, contractors as needed, maintaining excellent relationships and negotiating contracts
- Overseeing all projects in the home; deliveries, renovations, maintenance, making the principal aware of needs
- Creating household manuals for all homes; security, software instructions, stock lists, and simple “how tos” for Wi-Fi, TV controls, housekeeping guides etc. - to be undertaken in the first year of employment
- Security research, improving systems in the home
- Housesitting / checking on the house when the family is travelling
- Overseeing and managing staff as appropriate, including expenses, holiday requests, sick days, pay etc. and being the go-to person
- Potentially helping with rental properties, speaking to relevant teams and managing paperwork
Administrative Assistance
Other projects
Travel
Requirements :
Successful Candidates should be :