Executive Administrative Assistant (Part-time)

locations

Bothell, Washington, USA

time type

Part time

posted on

Posted Yesterday

time left to apply

End Date : October 27, 2025 (19 days left to apply)

job requisition id

JR102469

Our purpose is to bring hope to life by enabling life-changing therapies for patients around the globe, creating a healthier and happier tomorrow. Our mission is to work side by side with our customers in order to improve patients' lives by bringing new biopharmaceuticals to market.

SUMMARY :

AGC Biologics is seeking an experienced Executive Administrative Assistant (part-time) to support our senior Executive Team. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in creating order and efficiency.

We are looking for someone who approaches challenges with confidence, maintains composure under pressure, and brings a proactive, solutions-oriented mindset. The ideal candidate will have a strong sense of professionalism, exceptional communication skills, and a genuine desire to help others succeed. If you are detail-oriented, thrive on multitasking, and value follow-through and organization, this may be the perfect fit.

You will play a key role in keeping our leadership team running smoothly managing complex schedules, coordinating meetings, arranging travel, and helping to ensure every detail is covered behind the scenes. Compensation Range : $32.19 - $44.26 / hourly, depending on experience Location : Onsite in Bothell, WA

KEY RESPONSIBILITIES :

Executive Support

Provide full administrative and calendar management support to a team of four senior executives.

Coordinate meetings, including logistics, room bookings, and materials preparation.

Prioritize and respond to meeting requests, ensuring alignment with executive priorities.

Anticipate needs and manage daily schedules to ensure efficiency and focus.

Travel Coordination

Plan and book domestic and international travel, including flights, hotels, transportation, and itineraries.

Manage expense reports and maintain up-to-date travel schedules.

Oversee logistics for travel-related meetings and events.

Business Operations

Partner with executives on special projects by gathering information, tracking progress, and coordinating deliverables.

Prepare professional presentations and reports.

Assist with client visits, take meeting notes, and follow up on action items.

Provide excellent customer service to internal and external stakeholders.

Handle sensitive information with the highest level of discretion and professionalism.

Meeting and Event Planning

Coordinate logistics and materials for board meetings, team offsites, and corporate events.

Support company-wide and leadership meetings from planning through execution.

Take ownership of other administrative tasks as needed to ensure smooth operations and team success.

QUALIFICATIONS :

5+ years of senior-level administrative experience supporting executives in a dynamic, fast-paced environment.

Bachelor's degree in a related field preferred.

Excellent communication, organizational, and analytical skills, with the ability to work both independently and collaboratively.

Strong problem-solving skills and the ability to prioritize multiple tasks under tight deadlines.

High level of adaptability, professionalism, and discretion when handling confidential information.

Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, and SharePoint.

Our culture at AGC Biologics is defined by the six core values : Knowledge, Trust, Quality, Ingenuity, Accountability and Teamwork. Our core values stem from our team members and are embedded into our DNA. They provide a common language and understanding of how we as an organization are connected across three continents. Our core values serve as a compass and reminder of how we achieve our purpose of bringing hope to life for patients around the globe.

AGC Biologics is a leading global biopharmaceutical Contract Development and Manufacturing Organization (CDMO) with a strong commitment to delivering the highest standard of service as we work side-by-side with our clients and partners, every step of the way. We provide world-class development and manufacture of mammalian and microbial-based therapeutic proteins, plasmid DNA (pDNA), messenger RNA (mRNA), viral vectors, and genetically engineered cells. Our global network spans the U.S., Europe, and Asia, with cGMP-compliant facilities in Seattle, Washington; Boulder and Longmont, Colorado; Copenhagen, Denmark; Heidelberg, Germany; Milan, Italy; and Chiba, Japan. We currently employ more than 2,500 employees worldwide. Our commitment to continuous innovation fosters the technical creativity to solve our clients' most complex challenges, including specialization in fast-track projects and rare diseases. AGC Biologics is the partner of choice. To learn more, visit www.agcbio.com. W ant to keep posted about our growth and learn more about our company? Follow us on LinkedIn and give us a quick Like on Facebook !

AGC Biologics offers a highly competitive compensation package and a friendly, collaborative culture that values personal initiative and professional achievement. AGC Biologics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.