Executive Assistant

At MacDonald-Miller Facility Solutions (“MacMiller”) , we are the Northwest’s leading mechanical contracting firm, designing, delivering, and servicing HVAC, plumbing, and automation system solutions for commercial buildings. With over 1,500 employees across 14 offices , there is a breadth and variety of work to keep you engaged and inspired.

We have a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects to our integrated teams, including :

• New Construction – Engineering, fabrication, and installation of mechanical systems for new projects following lean construction practices.
• Special Projects – Retrofits and mechanical repairs for existing buildings to create new efficiencies.
• Service – Scheduled preventative maintenance ensuring tenant comfort and 24 / 7 emergency response.
• Building Performance – Control systems, fault detection, energy services, and remote monitoring.
• Performance Contracting – Sustainable Solutions – Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients.

People love to work at MacDonald-Miller , and it’s because we all share the same Core Culture Values :

Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our shared vision.

Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.

Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots; it’s an attitude and the environment we create. Every day, everyone goes home to their families.

Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together, we create an environment that is welcoming, caring, and trusting.

Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.

Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with — we strive to be both.

Requirements

Executive Assistant : This is where you come in.

We’re seeking an Executive Assistant (EA) to serve as a trusted partner to the President of Construction , providing proactive, high-level support to manage time, communications, and priorities with clarity, discretion, and impact.

In addition, this role will support the Construction Executive Team , serving as a central point of coordination to streamline operations, strengthen communication, and ensure alignment on key strategic initiatives. The EA will also play a vital role in internal communications.

The ideal candidate is resourceful, highly organized, and thrives in a fast-paced, high-stakes environment.

Top 5 Priorities to Deliver in Your First Year to Be a Hero

1. Executive Scheduling & Calendar Management

2. Communication & Information Flow

3. Meeting & Event Coordination

4. Project & Task Management

5. Operational Support Excellence

Your Background : What Kind of Person Will Thrive in This Role?

What You Bring to the Table :

And everyone you work with should describe you as…

And you should be motivated by…

Benefits

Compensation :    $90,000 to $115,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for :

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway / airport access.  This is a hybrid role, requiring you to work in the office two days a week and allowing you to work from home for the remaining three days.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran