Executive Support 2- CMO Admin

Executive Support 2-CMO Admin

The primary purpose of this position is to deliver top-tier, confidential administrative support to the CMO admin office. This role involves active participation in management team meetings, contributing to decisions on highly sensitive issues. The ideal candidate will excel in communication with diverse stakeholders, adeptly juggle multiple priorities, and consistently follow through on assigned tasks.

What you will do!

In this dynamic role, you will provide executive support to the CMO admin office. Your responsibilities will include managing complex calendars and task lists, facilitating meetings with meticulous agenda preparation and detailed minute-taking, and crafting polished emails, memos, letters, reports, and forms. Additionally, you will oversee the organization of files and Microsoft Teams spaces, coordinate comprehensive travel itineraries and accommodations, and ensure the efficient distribution of products and printed materials. Your organizational prowess and attention to detail will be key in keeping operations running smoothly.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For

Minimum Qualifications :

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and / or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes :

Strong Organizational Skills Able to manage multiple administrative tasks efficiently while maintaining attention to detail and prioritizing deadlines.

Customer Service Mindset Demonstrates professionalism, patience, and clear communication when working with internal and external customers.

Confidentiality and Compliance Awareness Understands and upholds HIPAA regulations and handles sensitive financial and medical information with discretion.

Team-Oriented and Collaborative Works well within a team environment, supporting multiple work units and helping maintain smooth office operations.

Application Guidance

How to Apply : Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume and Cover Letter.

External Candidates : Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

Internal Candidates : Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply

Before the job announcement closes, log in to your Workday account to check for pending tasks under "My Applications" and complete them.

Remember to check your email (including your junk folder) and Workday inbox for updates on your application.

We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans' preference documentation in the Resume / CV field of your application.

Reminders :

Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!

This recruitment will be used to fill one full-time, represented by Service Employees International Union (SEIU) Executive Support Specialist position based in Salem, Or. This position is 100% on site. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.

Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact Barry Lein at barry.lein@oha.oregon.gov and phone / text : 503-440-6484.

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including :

Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.

Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.

Possible eligibility for the Public Service Loan Forgiveness Program.

Membership in the Public Employees Retirement System (PERS) / Oregon Public Service Retirement Plan (OPSRP).

Training opportunities that will help grow your career with the State of Oregon.

Additional Details

The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.

The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.

Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.