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Print Production Specialist

Print Production Specialist

Forrest SolutionsBoston, MA, US
2 days ago
Job type
  • Full-time
Job description

Position Title : Office Services Associate

Location : Boston, MA

Job Type : Full-Time

Pay Rate : $23.00 / hour

Shift : Monday–Friday, 8 : 00 AM – 5 : 00 PM / 8 : 30am - 5 : 30pm

Job Summary

We are seeking a dependable, professional, and highly organized Office Services Associate to support daily business operations at our Boston, MA client site. This position plays a key role in ensuring smooth office operations, exceptional client service, and a polished, welcoming workplace experience.

The ideal candidate will be detail-oriented, adaptable, and comfortable handling a variety of administrative, facilities, and hospitality tasks in a fast-paced corporate environment.

Key Responsibilities

Reception & Front Desk Support

  • Serve as the first point of contact for clients and visitors, providing a warm, professional welcome.
  • Manage visitor registration, issue badges, and maintain accurate logs.
  • Answer and direct phone calls, take messages, and assist with inquiries promptly and courteously.
  • Maintain a clean, organized, and professional reception area.

Conference Services & Hospitality

  • Coordinate setup and breakdown of conference rooms, including furniture arrangement and AV equipment.
  • Organize catering deliveries, set up refreshments, and ensure meeting spaces are clean and guest-ready.
  • Monitor meetings to provide in-room support such as lighting, temperature, or AV adjustments.

    • Mailroom & Shipping Support

  • Receive, sort, and distribute incoming mail and packages throughout the office.
  • Prepare and process outgoing shipments via postal and courier services.
  • Maintain mail logs and ensure mailroom organization and cleanliness.

    • Administrative & Inventory Management

  • Support office teams with clerical tasks such as data entry, filing, scanning, and supply ordering.
  • Monitor and replenish office and hospitality supplies to ensure consistent availability.
  • Maintain accurate records and assist with basic reporting as needed.
  • Handle sensitive and confidential documents with discretion.

    • Facilities & General Support

  • Perform light facilities tasks such as restocking supplies, coordinating maintenance requests, and assisting with workstation setups.
  • Conduct regular walk-throughs to ensure common areas are clean, functional, and well-maintained.
  • Collaborate with vendors and building management as needed to support daily operations.

    • Print & Copy Center Support

  • Operate high-volume printers, copiers, and binding equipment for client or internal print jobs.
  • Review print requests for accuracy and ensure high-quality output.
  • Perform light maintenance on print equipment (replacing toner, clearing jams, etc.).

    • Qualifications

  • 2–3 years of experience in office support, facilities, hospitality, or administrative services (corporate or legal setting preferred).
  • Proficiency in Microsoft Office Suite and general office technology (copiers, phone systems, mail tracking tools, etc.).
  • Excellent customer service and communication skills with a professional, client-first attitude.
  • Highly organized, dependable, and able to manage multiple priorities effectively.
  • Ability to lift up to 50 lbs and remain on your feet for extended periods.
  • Demonstrated discretion and confidentiality in handling sensitive information.

    • Core Competencies

  • Client-Focused : Anticipates and meets client needs with professionalism and care.
  • Dependable & Punctual : Reliable and consistent in attendance and performance.
  • Adaptable : Comfortable handling a variety of tasks in a changing environment.
  • Detail-Oriented : Maintains accuracy and quality in all responsibilities.
  • Team-Oriented : Works collaboratively and communicates effectively with colleagues.
  • Professional Presence : Represents the company with polish and positivity.

    • Equal Employment Opportunity

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other characteristic protected by law.

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    Print Production Specialist • Boston, MA, US

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