Business Services Assistant

Business Services Assistant

Pay rate : $17.00 - $18.50 (Also includes some Park District Facility / Program Usage Benefits), IMRF eligible.

Hours : Typically, Mon - Fri, 9 : 00 am - 2 : 00 pm, with some flexibility

Job Summary

Under the direct supervision of the Superintendent of HR, the Business Services Assistant will be responsible for performing a variety of administrative duties and support within the Business Services department.

Essential Job Functions

• Responsible for answering and assisting callers on the main administrative lines.
• Responsible for assisting all customers at the Administrative building customer service desk.
• Responsible for all mail processes - incoming and outgoing.
• Assist the Superintendent of HR, Finance Manager, Risk Manager and Payroll & HR Administrator with miscellaneous projects and administrative tasks as needed, including but not limited to, data entry, filing and new hire processing.
• Maintain ongoing logs of incident reports, certificates of insurance, contracts, etc.
• Enter staff training into the HRIS database to accurately track training completion to maintain compliance.
• Run background checks and sexual offender database search on employees, volunteers and independent contractors and manage the corresponding databases.
• Assist with the interview process including scheduling interviews, preparing interview packets, and preparing letters, as needed.
• Maintain accurate and up-to-date human resources and administrative files, records and documentation.
• Assist with the preparation of Safety Fair and Park District University trainings, including presentations set-up, take downs.
• Responsible for sustaining a safe work environment.
• Performs the job safely and in compliance with District policies and procedures.
• Performs other duties or tasks as assigned.

Special Considerations

Minimum Qualifications

Education And Experience

Elk Grove Park District is an Equal Opportunity Employer