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REMOTE - Coordinator II, Payroll (Immediate Pay States)

REMOTE - Coordinator II, Payroll (Immediate Pay States)

Remote StaffingWashington, DC, US
6 days ago
Job type
  • Full-time
  • Remote
Job description

Join Ross Team

Our values start with our people, join a team that values you. Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience. As part of our team, you will experience :

  • Success. Our winning team pursues excellence while learning and evolving
  • Career growth. We develop industry leading talent because Ross grows when our people grow
  • Teamwork. We work together to solve the hard problems and find the right solution
  • Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

Payroll IPS Immediate Pay States Coordinator II

General Purpose : The Payroll IPS (Immediate Pay States) Coordinator II plays a critical role in ensuring compliant and timely payroll processing for employees in states with immediate pay requirements. This position is responsible for reconciling payroll variances, specifically analyzing paid termination hours versus on-cycle batch hours, calculating and paying any discrepancies, and applying applicable waiting time penalty fees where required. The Coordinator will also serve as the team's subject matter expert (SME), supporting cross-functional collaboration and training new team members on processes and state-specific requirements.

The base pay range for this role is $22.69 - $32.79. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

Essential Functions

  • Assists with on cycle payroll by identifying and removing terminated hours to be batch processed off cycle.
  • Own the variance reporting process for terminations in Immediate States by comparing hours paid in on cycle batches to actual hours owed submitted
  • Apply and issue waiting time penalties for appropriate checks in accordance with state and federal guidelines.
  • Serve as the SME for Immediate Pay States.
  • Lead trainings efforts for new Immediate Pay State coordinators and provide ongoing support.
  • Process daily People Works queries to identify terminating associates.
  • Ensure timely issuance of termination pay, adjustment pay, or retro pay in accordance with state regulations.
  • Review, validate, and process off-cycle payments to ensure accuracy and compliance.
  • Fund off-cycle pay cards and personal debit card funding via the ADP Smart Compliance website.
  • Respond to associate and manager inquiries related to final pay and off cycle payments.
  • Assist with special projects as assigned by the Payroll Supervisor or Payroll Manager.
  • Maintain current knowledge of applicable payroll regulations, policies, and procedures.
  • Support payroll audits and reconciliation efforts as required.
  • Contribute to process improvement initiatives that enhance efficiency, accuracy, and compliance, and maintain documentation thereof.

    • Competencies

    People

  • Collaboration

    • Self

  • Leading by Example
  • Communicates Effectively
  • Ensures Accountability and Execution
  • Manages Conflict

    • Business

  • Plans, Aligns and Prioritizes
  • Organizational Agility
  • Business Acumen

    • With particular emphasis on the following specific position-related competencies :

  • Accuracy and Confidentiality
  • Technical Competence
  • Results Driven
  • Problem Solving
  • Peer Relationship / Interpersonal Savvy
  • Integrity and Trust

    • Qualifications and Special Skills Required

  • Requires 2 - 4 years of payroll experience.
  • Associate's degree or equivalent experience preferred.
  • Must be able to maintain highest level of confidentiality for all associate payroll and personnel records.
  • Ability to provide excellent customer service while working in a fast-paced environment, meeting deadlines and / or mandates.
  • Ability to work in a team environment.
  • Strong organizational skills, ability to set priorities.
  • Strong written and verbal communication skills.
  • Knowledge of PeopleSoft a plus.
  • Strong Excel Skills and overall Microsoft suite.

    • Physical Requirements / ADA

    Job requires ability to work in an office environment, primarily on a computer. Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper / files, etc. Consistent timeliness and regular attendance. Vision requirements : Ability to see information in print and / or electronically. This position may be performed remotely anywhere within the United States.

    Supervisory Responsibilities

    None

    Disclaimer

    This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion. Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

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    Payroll Coordinator • Washington, DC, US