Buyer II (40 hrs wk/ 260 days)

SUMMARY DESCRIPTION

Under the supervision of the Director of Procurement and Contracts, purchases a wide variety of materials, supplies, equipment, services, and other commodities necessary for district operation;

prepares specifications, requests for quotations, requests for bids, requests for proposals, and contracts; review, negotiate and finalize contracts, maintains detailed records.

The incumbent may specialize in assigned commodities classifications. The incumbent performs related work as required. CHARACTERISTICS The Buyer II is the fully qualified journey level in the Buyer series.

Incumbents are responsible for purchasing duties in difficult or complex commodity areas for a wide variety of materials, supplies, equipment, services, software, etc.

Positions within the Buyer II classification are required to exercise considerable knowledge of commodities and sources and to perform a broad scope of purchasing transactions with independence of actions.

• They are also required to exercise considerable judgment when evaluating goods and services. EXEMPLARY DUTIES / RESPONSIBILITIES Receives, reviews and evaluates requisitions for materials, supplies, services, equipment, and other necessary commodities;
• determines market conditions and product availability; consults with user departments and schools to develop specifications and to standardize and combine requirements;
• develops appropriate competitive solicitation packages; selects list of vendors to be solicited; invites and accepts solicitations;
• evaluates prices, products, discounts and delivery conditions; assists in conducting conferences, including pre-bid conferences as necessary to clarify terms, conditions, specifications, and so forth;
• recommends awarding of solicitations; prepares necessary award documents; confers and corresponds with vendors, manufacturers, services suppliers and sales representatives to obtain pricing and product information, services provided, and market information and trends;
• confers with vendors and manufacturers to acquaint them with the district's purchasing policies and procedures; reviews purchase order claims and contracts for conformance to district policies;
• negotiates contracts including prices and terms and conditions and issues purchase orders; follows through to insure receipt of commodities;
• investigates and resolves complaints and problems concerning damaged goods, incorrect merchandise or problems in billing or payment;
• evaluates vendors performance; attends demonstrations; conducts product tests; verifies quality and quantity of stock or services received;
• maintains catalog, commodity and vendor files; keeps informed on current trends and practices in public purchasing; participates in staff meetings, seminars, intergovernmental meetings and other forums to discuss technical procurement policies and procedures;
• maintains detailed records pertaining to items and services purchased, costs delivery, product performance and inventories;

prepares correspondence and reports; performs necessary data entry into automated purchasing system; and works in team concept with other buyers to insure a coordinated purchasing program is maintained.

Applicants should be well versed in NRS and experienced in non-construction solicitations. In addition to the above duties, an incumbent may be assigned to work closely with the Capital Projects Department on construction projects.

If assigned to work on construction projects, applicants should be well versed in NRS and be experienced in Construction solicitations with an emphasis in Public Works.

This position is responsible for facilitating the solicitation process for Public Works bids and quotes, including, but not limited to developing specifications, assisting with construction pre-bid meetings, formal bid openings and evaluating and awarding projects, all in collaboration with the Capital Projects Department.

The value of solicitations, as mandated by NRS , range from quotations to formal bids including multi-million dollar projects.

The types of projects include smaller capital improvement projects, major capital improvement projects, revitalization of older schools, and the building of new schools.

Strong communications skills, attention to detail and the ability to perform efficiently within very structured timelines are preferred.

EMPLOYMENT STANDARDS Education / Experience : Any experience equivalent to education and experience that would provide the required knowledge and skills is qualifying.

A typical way to obtain the knowledge and skills would be : 1. Experience : Four years of technical experience which involved the procurement of a wide variety of equipment, services and supplies;

AND 2. Education : Equivalent to a Bachelor's degree and graduation from an accredited college or university with major course work in purchasing, business administration, public administration or closely related field.

Possession of a valid Certified Purchasing Manager (CPM) certificate, Certified Professional in Supply Management (CPSM), or Certified Professional Public Buyer (CPPB) certificate.

OR 3. Experience : Six years of technical experience, which involved the procurement of a wide variety of equipment, services and supplies;

AND 4. Education : Equivalent to an AA degree and possession of a valid Certified Purchasing Manager (CPM) certificate, Certified Professional in Supply Management (CPSM), or Certified Professional Public Buyer (CPPB) certificate.

• Knowledge of : Laws, regulations and procedures applicable to governmental purchasing such as the Local Governmental Purchasing Act (NRS ), Public Works (NRS ) and Uniform Commercial Code;
• common governmental procurement practices including ethics and standards, contract development and negotiations, competitive bidding and the requests for proposals (RFP) process;
• sources of supply, trade and brand names, publications and source materials in the field of purchasing; marketing practices and pricing methods and differentials;

basic accounting and budgetary controls; computerized purchase order systems; warehousing and inventory control; modern office operations and equipment.

• The incumbent will have working knowledge of current market conditions, pricing and sources of supply and vendors. Skill at : Analyzing requisitions and preparing product specifications, requests for quotations, requests for bids, requests for proposals, and agreements;
• evaluating quotes, bids, and proposals; interpreting and communicating policies and procedures; utilizing computerized purchase order systems;
• ordering, handling and storage procedures for various kinds of specialized supplies, such as perishables or hazardous material;
• suing sound judgment in making decisions and resolving problems within scope of authority; acting independently in seeking information verbally or by correspondence;
• utilizing a variety of common and specialized sources to locate and order needed commodities; communicating effectively orally and in writing;
• establishing and maintaining effective working relationships with those contacted in the course of work. Preparing complex and / or difficult specifications, bids and agreements;

evaluating and assisting with awarding bids; reading and interpreting technical specifications and drawings. Licenses / Certificates : None Required.

T HIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION.

INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.