Office Specialist II - Board Secretary

Board Secretary Opportunity

Do you possess exceptional communication skills and a meticulous eye for detail? Can you effectively manage multiple calendars and coordinate complex schedules? Are you ready to become the go-to person for our professional boards and bureau manager? If this sounds like you, please consider applying for this exciting opportunity.

Training will take place in the office for at least the first two weeks. Based on manager approval and eligibility requirements, you may telework up to 3 days / week. Board Secretary positions may require that you be in the office and that you work outside of the normal office hours.

This position is with the Utah Department of Commerce, Division of Professional Licensing (DOPL). In this position, you will be responsible for assigned tasks primarily related to cosmetology.

Roles and Responsibilities

Your main responsibility in this position will be providing support to the bureau manager and assigned licensing boards. This position requires that you exercise considerable independent judgment and will quickly obtain a comprehensive knowledge of pertinent rules, regulations, policies, and procedures. You will need to have exceptional writing and communication skills. Other responsibilities include :

• Team lead for application processing
• Organizing board meetings
• Preparing board minutes
• Providing customer service : sending correspondence, answering questions, assisting with filling out forms and applications
• Locating and assembling records
• Researching
• Maintaining calendars
• Coordinating appointments
• Assisting in the training of new employees
• Preparing and processing travel arrangements
• Scanning documents

The Ideal Candidate

Our ideal candidate will be :

Minimum Qualifications

Preferred

Preference may be given to applicants with the following :

Why You Should Join Our Team

This position is eligible for a rich benefits package, generous paid time off, and a great work-life balance.