Administrative Assistant

Global Risk And Security (Gr&s) At Vanguard

Global Risk and Security (GR&S) at Vanguard enables business strategy, protects client and Vanguard interests (e.g., assets and data), and stewards a strong risk culture. Our teams leverage enterprise-wide insights, deep expertise, and trusted advice so that across Vanguard leaders and crew drive faster, stronger, risk-informed decisions.

Within GR&S, the Enterprise Security and Fraud (ES&F) sub-division is responsible for the global protection of Vanguard crew, property, data, and client assets. We are the trusted advisors that protect the pride of Vanguard with state-of-the-art security and fraud capabilities.

Administrative Associate

Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants.

Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary.

Orders and inventories department office supplies as needed. Monitors expenditures.

Types and / or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.

Maintains calendar for department.

Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.

Participates in special projects and performs other duties as assigned.

What It Takes

Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.

High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.

Special Factors

Sponsorship : Vanguard is not offering visa sponsorship for this position.

About Vanguard : At Vanguard, we don't just have a missionwe're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work : Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.