Executive Assistant to Deputy Commissioner

Executive Assistant Opportunity

Outstanding opportunity for an Executive Assistant in Albany, NY in the Corning Tower. Working for our client Office of General Services (OGS)

Liro-Hill is ranked among the nation's top A / E firms by Engineering News-Record, LiRo-Hill provides construction management, engineering, environmental, architectural, and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to continue being a trusted resource for our clients in the public and private sector. We are proud to be known as an "Integrated Construction, Design and Technology Solutions" firm and we have delivered on that label time and again.

Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients. LiRo-Hill is a 1100-person firm with offices in NYC, Long Island, Buffalo, Rochester, Boston and Metro Park, NJ.

Responsibilities

Executive Assistant to Deputy Commissioner and Associate Commissioner responsibilities :

• Prepare routine responses without direction and assemble background material for more complex issues and draft responses as assigned.
• Coordinate and monitor on-going projects, programs, and activities of interest and concern to Executives, and maintain contact with program management to ensure availability of accurate, up-to-date information.
• Represent Deputy Commissioner and / or other Directors in meetings and workgroups, supporting their priorities. Provide Deputy Commissioner and / or Directors updates after meetings.
• Anticipates issues, risk, and opportunities before they advise.
• Plan, organize, and attend leadership meetings.
• Manage agendas and ensure action items are captured, disseminated, and acted upon.
• Prepare and / or edit reports, memos, materials, letters, correspondence and other documents and presentations. Ensuring that materials are concise, accurate and relevant to the audience.
• Handles executive level scheduling of meetings, calls and conferences and serves as the gatekeeper, triaging all requests made to Executives.
• Perform administrative functions such as managing calendars, scheduling of meetings, coordinating travel, assisting with planning meetings, set up of events.
• Independently manage schedules and handle coordination.
• Work collaboratively with the Executive Team.
• Perform other office support activities.
• Other special projects and duties as assigned.

Qualifications

Preferred qualifications :

Our benefits include :