Site Administrator

Overview

Our client is seeking a Commercial Site Administrator to join their team onsite in Portsmouth, VA at the Portsmouth Marine Terminal. Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs. This is a W2 contract position and is fully onsite.

Responsibilities

• Procurement : Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes.
• Execute the Short Order process on-site, including raising, filing, and monitoring all short orders.
• Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.
• Cost Controlling : Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy.
• Asset Management : Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.
• Commercial Documentation : Track, monitor, and log site inventories, purchases, assets, and equipment.
• Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes / notes as needed.
• Event Documentation and Communication : Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially.
• Coordination with Construction Administrators : Collaborate with Construction Administrators to ensure alignment with project operations and goals.

Qualifications

Details

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