Executive Support Admin I

Assistant To The Dean Of Students

Reporting directly to the Dean of Students, the Assistant to the Dean of Students is responsible for providing office management, financial, and student services support. They serve as the primary contact for the Dean of Students and will support communications and day-to-day needs. Requires the ability to work effectively in a fast-paced, team-orientated, high-visibility environment where work is sensitive or confidential. Needs to be comfortable welcoming all appointments and visitors to see the Dean of Students, including those who may be in crisis.

General Purpose : Reporting directly to the Dean of Students, the Assistant to the Dean of Students is responsible for providing office management, financial, and student services support.

Essential Functions :

• Schedules all Dean of Students meetings; choosing or recommending among competing demands and refers matters to be handled by others.
• Proactively collaborates with various University offices to ensure timely appointments, confirms scheduled appointments (attendees, locations, times, etc.) and procures necessary background materials.
• Represents the Dean of Students when in contact with other offices, faculty, staff, students, and alumni, relaying information, instructions, or recommendations.
• Anticipates the needs and obtains materials for decisions, meetings, and conferences.
• Takes initiative to ensure meeting materials are thoroughly planned and prepared to include agendas and background documents and other briefing materials as needed.
• Responsible for the distribution of meeting materials to attendees.
• Compiles, reviews, and edits materials for accuracy; including, material for reports, correspondences, presentations, publications, and speeches.
• Prepares and signs routine correspondences; composes correspondence on policy or other substantive matters.
• Edits and publishes announcements of events and decisions upon request.
• Serves on committees as directed.

Administrative Support for the Dean of Students :

Student Services Support :

Other duties as assigned.

Minimum Education & Experience :

Knowledge, Skills and Abilities :

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.