Asst Ext Learn Admin (Part Time)

(2-3 sentences describing job purpose):

Reports to: Makeda Watson

Department Name:

: List, in the order of importance or time spent, the essential duties/tasks performed by the position. This is not an exhaustive list and employees may be assigned additional duties by management as required. Regular and reliable attendance is an expectation of the job .

Job Duty/Resp. 1:

Collaborate with leadership to support hiring, recruitment, and placement for staff (i.e., Promising Scholars).

Job Duty/Resp. 2:

With direction from management, create, update, and implement policies and handbooks. May act as receptionist/ answer general calls, emails, and questions related to accelerating scholars' initiatives (i.e., Promising Scholars).

Job Duty/Resp. 3:

Support leadership by attending weekly Executive Leadership, Leadership, and other accelerating scholars' and/or Promising Scholars meetings (as assigned). Responsibilities include managing agendas, collecting information discussed, and formalizing documentation for distribution.

Job Duty/Resp. 4:

Compile, and archive supporting documentation for audit and monitoring requests related to accelerating scholars' and/or Promising Scholars including, site specific documentation such as contracts, rosters, timesheets, checklist, etc.

Job Duty/Resp. 5:

Screens and directs calls and emails; answers questions as appropriate in order to relieve leadership of details; listens, advises and communicates with staff and families inquiring about accelerating scholars' and/or Promising Scholars.

Job Duty/Resp. 6:

Generate enrollment reports on a regular basis and monitor site capacity.

Job Duty/Resp. 7:

Responsible for taking notes at all accelerating scholars' and/or Promising Scholars lead/admin and committee leads meetings.

Job Duty/Resp. 8:

Completes various detailed reports for district and State and Government offices.

Job Duty/Resp. 9:

Possesses a mastery of computer and office skills, demonstrates the ability to assume responsibility without direct supervision; exercises initiative and judgment and makes decisions within the scope of assigned authority.

Instructions: Fill in all blanks and dropdowns. Kronos access questions must be completed for payroll.

Education and Experience Requirements

Education (training/degree ): Required minimum : HS diploma or equivalent Preferred :

Licenses, Certifications or Registrations Required: Preferred:

Experience: Three to five years’ experience in high volume office work

Skills Required:

Data Responsibility:

Level 1: Copies, transcribes, enters, or posts data or information.

People Responsibility:

Level 3: Attends to the needs or requests of people and exchanges information with them.

Assets Responsibility:

Level 1: Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:

Level 2: Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.

Communications Requirements:

Level 2: Reads routine sentences or instructions; writes routine sentences and completes routine work forms; speaks routine sentences using standard grammar.

Complexity of Work:

Level 2: Performs semi-routine work following procedures, with occasional problems; requires normal attention for accurate results.

Impact of Decisions:

Level 3: Makes decisions with moderate impact - affects those in work unit.

Equipment Usage (if applicable):

N/A

Safety of Others:

N/A

Kronos Set Up Data:

Meal Deduction – Most Bransford office and district level employee have a meal deduction. They are scheduled 8.5 hours per day and get an hour lunch. Itinerants and retirees get a 30 minute lunch period and therefore do not have a meal deduction. All school based employees will not have a meal deduction. Auto Meal Deduction

Travel – Itinerant non-exempt employees who travel will be using the time clock differently than others and are paid for travel time between work locations. Employee does not or seldom travels

Compensatory Time vs. Overtime (Support Non-Exempt Employees only) – Does this department have overtime budgeted, i.e. Maintenance, Transportation, Food Service. If not, employees accrue comp time only. Exempt Employee - can not accrue comp or overtime

Restrictions – Should employee be restricted to punch in and out within 7 minutes of their schedule start and end times? No, Do not restrict punches

Employee Type – Clock, phone, supervisor, etc. Time Stamp

Timekeeper – Is the employee a timekeeper? No

ADA Requirements/Compliance

Physical Demands:

Level 1: Requires sedentary work involving sitting almost all of the time, and little or no physical effort or dexterity.

Additional requirements: Click here to enter text.

Unavoidable Hazards:

Level 1: The position is exposed to no unusual environmental hazards

Sensory Requirements:

Level 1: The position requires normal visual acuity and field of vision, hearing, and speaking.

Metropolitan Nashville Public Schools is an Equal Opportunity Employer. ADA requires MNPS to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Qualifications

See job description

Primary Location

:Nashville-Support Hub

Job

:Administrative SupportJob Schedule:Part-Time